COVID-19 Coronavirus Updates & Aeries Distance Learning Resources

Aeries Software wants our customers and the community to know that we are here to support them through these challenging times. This page contains all information that we have released related to COVID-19 (Coronavirus). We will continually update this page as we gain new information or resources.


Quick Links


Teacher's Toolkit for Distance LearningGoogle Integration and VideoOnline Learning URL in Portals and VideoSchool and District Portal MessagingTeacher file sharing using Briefcase and Backpack
Student Wellness Check-In PageGradebook Options During Distance Model InstructionManage Parent & Student Portal PasswordsDisplay VPC codes to teachers and othersParent Portal Usage Log
Grading to Support Pass/Fail or CR/NCView Parent feedback messages from Portal. (can't login)District Assets for 1:1 DevicesCOVID-19 and Attendance in AeriesUC/CSU newly announced policies on course completions
FREE Aeries Academy - Online PDTeacher App and Video
(Soon to be released)
How to communicate about the stresses of school closuresStay at home order by the state of CaliforniaModifying the Calendar to Maximize ADA 
Parents option to opt into either receiving a letter or pass/fail term grade.Reunification using Aeries Online Enrollment for new students
(coming shortly)
Reunification using Aeries Data Confirmation (Re-Registration)
(coming shortly)
Using Aeries Flex Scheduling to support on-premises distancing models using staggered and overlapping scheduling
(coming shortly)
Using Aeries Communications for safe and collaborative engagement during distance model instruction & Learning
(coming shortly)
CALPADS STAS reporting
Disable loading grades from the gradebook 
Sent report cards home online...an alternative to mailing



Updates


Update 5/13/2020

  • Aeries Software has extended the FREE access to Aeries Academy till August 31, 2020. See more at https://learn.aeries.com 


Update 5/11/2020


Update 4/29/2020


Update 4/28/2020


Update 4/17/2020

  • To assist with student wellness-check outreach, Aeries has a couple of solutions to assist in recording the wellness-check activity. See details at How to create a Student Wellness Check-in Page 
  • Districts practicing online distancing model of instruction and learning are looking for different Gradebook grading options in lieu of traditional in-classroom grading. Such as Pass/Fall or Credit/No Credit grading and/or grading new distance learning assignments while not changing the previous overall grade. See features at Gradebook Options During Online Distancing Model Instruction .
  • The Quick Links section on this page was added


Update 4/8/2020

  • In order to properly report data for the CALPADS STAS extract, we will be making some adjustments to Attendance History to only calculate attendance data until a specified date, so that no changes to the school calendar will be necessary. This data would then be reported correctly for the STAS extract. This is in development and will be released in the coming weeks in time for EOY reporting. More details on this process will be announced.
  • For schools switching to Pass/Fail or Credit/No-Credit, Aeries Supports P/F and CR/NC marks right now. They would need to be configured on the Update Valid Marks page. Additionally, we are planning to adjust our UC/CSU calculations to accommodate recently announced policy changes on A-G Completion Logic for Spring and Summer 2020 Course Completions.


Update 4/3/2020

  • This page (https://aeries.link/coronavirus) was created as a central location for any COVID-19 Coronavirus updates from Aeries, and will be updated as information changes. Feel free to bookmark this page and check back for any new updates.

Update 4/2/2020

Update 3/26/2020

  • We have published some resources to support Distance Learning. This page includes videos and links to various features within Aeries that may be used to support digital learning including using Aeries as a light-weight LMS.

Update 3/20/2020

Update 3/19/2020

  • All Aeries Academy courses are now Free through June 30th. Users can register for Aeries Academy courses here: https://learn.aeries.com/
  • An email was sent out to all of our customers, letting them know not to make any changes in Aeries until we know more.

Update 3/27/2020

Update 3/18/2020

  • Our physical office location is now officially closed through the end of March, and all employees who can do so are transitioning to remote work.

Update 3/16/2020

  • We recommended all employees work from home at least through the end of March.



5 people like this

Hey Kevin,

If districts are contemplating implementing alternative grading for 2nd semester (Secondary schools) and 3rd trimester (Elementary schools) like Pass/Fail or Credit/No Credit, does Aeries have any suggestions on the best way to do this or have any ideas on the total impact this would have? Thank you for your guidance.


2 people like this

Hello,


I sat through yesterday's CalPads CIM meeting and they specified that for STAS reporting at EOY, we should be reporting any actual student attendance from 2/29 to the day we actually closed (for us that was 3/13) but no attendance is required after the school closure.  Can you please advise how we will be indicating that in the STAS if we are not changing calendars?

@Heather - We will be making some adjustments to Attendance History to only calculate attendance data until a specified date, so that no changes to the school calendar will be necessary. This data would then be reported correctly for the STAS extract. This is in development and will be released in the coming weeks in time for EOY reporting.


@Leanne - Aeries Supports P/F and CR/NC marks right now. They would need to be configured on the Update Valid Marks page. Additionally, we are planning to adjust our UC/CSU calculations to accommodate recently announced policy changes on A-G Completion Logic for Spring and Summer 2020 Course Completions.


2 people like this

Kevin,

I manage Aeries for SLOCOE and have not received any email regarding any of this info.

How do I get on the email list?  I do not know who is on the list for us.

Thank you,

Wendy Johnson


1 person likes this

We made some updates today.


  • To assist with student wellness-check outreach, Aeries has a couple of solutions to assist in recording the wellness-check activity. See details at How to create a Student Wellness Check-in Page 
  • Districts practicing online distancing model of instruction and learning are looking for different Gradebook grading options in lieu of traditional in-classroom grading. Such as Pass/Fall or Credit/No Credit grading and/or grading new distance learning assignments while not changing the previous overall grade. See features at Gradebook Options During Online Distancing Model Instruction .
  • The Quick Links section on this page was added

Today we published an article on modifying the Calendar to Maximize ADA. There is specific section addressing our current school year and the current COVID-19 situation.


Update 5/11/2020


Hi Kevin,

How are you handling STAS for new students who enrolled after last day of in-class attendance for distance learning? CSIS is saying we need to send up a STAS record for new students who enrolled after our last day of in-school attendance but we can exempt them. Is there a way to auto-exempt them based on the new date field in District Options for our last day of attendance if the student's first day of enrollment falls after that date? Or should we just add a new STU.SP code, tag the new students, and include that in CALPADS Extracts > Other Options (STU.SP values for STAS Exemption)?

We are in communication with CALPADS on the issue of students who were enrolled after February 29. It sounds like they will be issuing some guidance in a flash update to treat these students like normally enrolled students, except that they will recommend using the STAS Eemption Indicator instead of submitting attendance for these students. We don't currently have a way to add exemptions for these students automatically, however I would imagine the number of students in this situation is not many and can easily be managed on the CALPADS end. We'll consider making some adjustments, but will want to look for official guidance from CALPADS before doing so. We don't recommend using the STU.SP field to mark these students.

Should we use 02/29/2020 as our last day of regular school attendance even if we had students in the classroom until 03/13/2020?

(And also tag students as STAS exempt if they enrolled after 2/29, not 3/13?)

Thank you

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