Aeries Revision Notes 4/26/2019 : Aeries Software

Aeries Revision Notes 4/26/2019

Nguyen Tran

started a topic about 4 years ago

Page / Report	Comment
Aeries Analytics	CCI is a new indicator type. This indicator provides the ability to analyze student college and career readiness by measure or overall for students in grades 9-12. https://support.aeries.com/support/solutions/articles/14000072181-item-definitions-analytics-indicators
Summer Course Requests Management	This new page is only available at summer schools with no STU records and with the scheduling option "Summer School Course Request Scheduling" enabled. This page allows users to add / edit / delete any summer course request of the students who have submitted summer course requests at a summer school. https://support.aeries.com/support/solutions/articles/14000099952-summer-course-requests-management-page
Course Requests / Summer	This is a new page to display summer school course requests. This page will replace the Summer School Course Requests section on the Course Requests and Course Requests / Schedule pages. https://support.aeries.com/support/solutions/articles/14000085586-adding-summer-school-course-requests
Summer School Course Requests	Summer School Track is now available to edit if the summer school is a multi track summer school. It's located on the right of the summer school name. Users will need update permission to the STU table. The scheduler has also been adjusted to honor summer school track.
Course Requests and Course Requests / Schedule	The Summer School Course Requests section has been removed from these pages.
Copy Students into Summer Schools	The student track (STU.TR) and student next track (STU.NTR) will be updated with the summer school track if the summer school is a multi track school during the copy process.
Scheduling Master	Two new options "Lock tagged students only " and "Lock all students in class" are now available for summer schools with the scheduling option "Summer School Course Request Scheduling" enabled. Users will need Update permission to SMS and SSR to perform these functions.
Scheduling Course Request Tally report	A new option to "Group By Summer Term" has been added, which will only be available at summer schools with the scheduling option "Summer School Course Request Scheduling" enabled. Also, the counts were sometimes incorrect when run against multi track schools and a specific track was selected, fixed.
Scheduling Class Load Analysis report	This report was not displaying classes without students when run at summer schools with the scheduling option "Summer School Course Request Scheduling" enabled, fixed.
Arena Scheduling	Scheduling - New "BETA" features are available in Aeries Scheduling for "Arena Scheduling" and "SMS Catalog". These features can be enabled on the Portal Options page to make them available to parents and students. The SMS Catalog lets students view the periods that are available for each of their course requests as the Scheduling Master Schedule is built. Arena Scheduling allows students to actually select the periods they want for their classes. The process actually schedules the student into an available section in that period. These features should be considered "BETA" and should only be implemented after consulting with Aeries technical staff. Additional features can be built for these features by working with Aeries technical staff. https://support.aeries.com/support/solutions/articles/14000099756-arena-scheduling-beta-
CALPADS Extracts	The Discipline extract (SDIS) has been adjusted to include in-school suspensions in the total days calculation. Also, the SENR indicators setup has been updated to allow using the CPO and/or the ACT table for each of the indicators. https://support.aeries.com/support/solutions/articles/14000067781-calpads-extracts-other-options-tab
Academic Plan	The Academic Plan now supports trimester schools. Also, work flow improvements were made to correct inaccurate status assignments to the plan. Also, the multi-year process was improved to correctly apply sequences when a student has a current course that matches a course in the sequence.
Navigation	The "Academic Plan Old" menu item has been removed from the navigation. Also, in the Portal, ‘Academic Plan’ has been moved from Student Info to Classes.
Academic Plan Status Widget	An error was generated when counselors clicked on the numbers to view the students list, fixed.
Financials	Course fees for Course Requests can now be imported to Financials in addition to current classes. Also, the target end date for Scheduled Payments can now be changed to adjust the time left to pay off a student’s remaining balance. Also, a LivingTree fees’ campaign will reflect the total “days to go” until balance is due based on the Payment Schedule set in AeriesWeb.
Civil Rights Data Collection	CRDC for the 2017-18 school year was not saving the Algebra I in Grade 8 counts in the extract file, fixed. The No Show logic has been enhanced to accommodate districts that do not set a No Show option. The PreSchool definition was pulling grades from the COD table for schools other than school 0, fixed. The APIB-6 AP Student Enrollment table was not providing counts if one of the AP lists had no courses selected, fixed.
CDD801a Extract	This extract no longer uses records related to the student's eldest sibling. While the requirements for a valid submission remain the same, this allows the district to make the determination in a more straight forward fashion. Non-English Learner students now extract as blank rather than N. There was also the potential for students to display twice, fixed. Also, inactive students that were active during the submission period were not extracting, fixed.
Early Childhood Development Setup	The Vendor Code for the 801a extract is now configurable.
Early Childhood Development	This page no longer uses records related to the student's eldest sibling so that the data is more transparent to the user.
Transcripts	The year dropdown menu range has been increased allowing users to select as far back as 1970-1971. Also, this page would produce an error message when accessed in schools with no DAY table information, fixed.
Aeries Mobile API	Changes have been made to support the upcoming Aeries Mobile Portal App features.
Career Pathways	The message "No Pathway Found for Student" now displays when a user with only READ permission to CPW is viewing a student who is not in a pathway.
CALPADS Program Reference by Student report	In addition to users with State Reporting permissions, users with Read permissions to PGM will now be allowed to run this report. To include FRE and/or CSE report information on the report, users will additionally need Read permissions to those tables, respectively.
Student ID Cards report	Sort options for Student ID, Student Name, and Grade are now available.
Mass Change Period Absences	Performance and error handling on this page have been improved. Also, the display now reflects students’ attendance periods. Also, a limit of 7000 records to update has been set for the process.
Mass Change ATT Codes	Performance and error handling on this page have been improved. Also, a limit of 7000 records to update has been set for the process.
Mass Change All Day Codes	Performance and error handling on this page have been improved. Also, a limit of 7000 records to update has been set for the process.
Multiple Mark Headings And Descriptions	After the 04/19/2019 release, the newly added GRP code dropdown lists populated user defined codes incorrectly, fixed. https://support.aeries.com/support/solutions/articles/14000067742-grade-reporting-update-multiple-mark-headings
Query Change Form	Any field coming after an extended query field in the Query Change form was displaying as read-only, fixed.
Extended Query Fields Config	The System field was set to blank in some cases, fixed.
Aeries Query	Queries that included Time fields were not working, fixed. In addition, newly edited Extended Query Fields were not displaying in the Query Page during the same session, fixed.

3 Comments

Jan Tokorcheck (Inactive)

said about 4 years ago

Wonderful stuff on this release. I wondered about this one:

CALPADS Program Reference by Student report

In addition to users with State Reporting permissions, users with Read permissions to PGM will now be allowed to run this report. To include FRE and/or CSE report information on the report, users will additionally need Read permissions to those tables, respectively.

I tried using this one recently for someone who wanted a list of all the 504 students. and noticed that it only included students who were present on Information Day. Is there a programming request already to have a date selection option, so we could run it for the current day and see what programs students are in? If not, I will put one in.

Kevin Praeger

said about 4 years ago

Hi Jan, I did not see any existing PRs for that specific request, so go ahead and contact Aeries Support to look into that, and thereafter submit a PR for that if you think it should be desired behavior.

Anita Reeding

said about 4 years ago

I second Jan's suggestion, especially considering that certain programs like 504 and Homeless are counted in the CALPADS EOY reporting, which requires every student from the entire year, not just those who were enrolled on Census Day. Please add me to her PR.