Information - CALPADS SENR File Layout Changes for May 2019 - Updated 4/11/2019

Note:  The SENR file changes for the End of Year submission have been released in the 4/11/2019 update.  Please see the Revision Notes for more information.



CALPADS will be adding 6 new fields to the “Student  Enrollment” SENR file for the End of Year submission.  The SENR file will contain new work-based learning indicators for inclusion in the Career and College Readiness Indicator.  CALPADS will start collecting the data in the new file layout on May 7th 2019.  

At that time, Aeries will release an update to adjust the SENR extract to match the new layout.  CALPADS has not announced the official date of the new file layout at this time.


Below are the new work-based learning indicators for all students:


1.35     Workforce  Readiness (Strategic Skills) Certificate Program Completion Indicator

1.36      Food Handler Certification Program Completion Indicator

1.37     Pre-Apprenticeship Certification Program Completion Indicator

1.38     Pre-Apprenticeship Program (non-certified)  Completion Indicator 

1.39     State or Federal Job Program Completion Indicator


Aeries will pull data from the Career Pathways Outcomes Code (CPO.OC) or the Activities (ACT.CD) table.  Codes can be added to the CPO and/or the ACT table and can be populated now in preparation for the new SENR layout.

We will provide options on the CALPADS page to indicate where the data is being stored for each indicator.   The following link provides more information:   CALPADS Extracts - Other Options Tab


CALPADS will also be collecting the following indicator for Special Education students over the age of 18:


1.34     Postsecondary/Transition Status Indicator 


Aeries will pull the data from the Special Ed fields of  “Post-Secondary Program” field (CSE.PSP) or “Post-Secondary Employed”  (CSE.PSE) field.  These fields are currently on the old Special Ed page on the “Transition Information” tab.  In the future, the fields may be moved to the new Special Education page. 


Note:  The SENR file layout we received from CALPADS  is a draft.  Changes may be made by CALPADS and we will adjust the extract accordingly.

Hi Kathy Kelly "Kelly"

I just tagged one of my SPED Students with a CSE.PSP and PSE indicator.  I pulled an SENR file and found the student in the file, but I could not find the code of 210 or 10 in the student line indicator in the file.  I am on the most current version of Aeries. I am not sure what the problem may be.  Student is 18 and is a completer, graduate this year.    

HI Jennifer,

Some things to check for the SENR element 1.34 - Postsecondary/Transition Status Indicator:

The indicator will only extract with a "Y" under the following conditions:

1. Student must have an overlapping SPRG record where Education Program Code = 144 (Special Education)


2.  Student age on Enrollment Start Date must be greater than or equal to 17


3.  Grade Level must equal 12 (or grade level is translated to grade 12 - we added support for this as of the May 31st update)

Thank you.  I will relay this information to the SPED Secretary.

Good morning,

I'm having difficulty getting the CSE.PSP and PSE codes to display in our system.  I read the various comments listed here to try and figure out the problem on my own but I'm not having any luck.  Are these codes not automatically supposed to be displaying?  We are hosted so I believe I'm on the most current version.

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