Note: The SENR file changes for the End of Year submission have been released in the 4/11/2019 update. Please see the Revision Notes for more information.
CALPADS will be adding 6 new fields to the “Student Enrollment” SENR file for the End of Year submission. The SENR file will contain new work-based learning indicators for inclusion in the Career and College Readiness Indicator. CALPADS will start collecting the data in the new file layout on May 7th 2019.
At that time, Aeries will release an update to adjust the SENR extract to match the new layout. CALPADS has not announced the official date of the new file layout at this time.
Below are the new work-based learning indicators for all students:
1.35 Workforce Readiness (Strategic Skills) Certificate Program Completion Indicator
1.36 Food Handler Certification Program Completion Indicator
1.37 Pre-Apprenticeship Certification Program Completion Indicator
1.38 Pre-Apprenticeship Program (non-certified) Completion Indicator
1.39 State or Federal Job Program Completion Indicator
Aeries will pull data from the Career Pathways Outcomes Code (CPO.OC) or the Activities (ACT.CD) table. Codes can be added to the CPO and/or the ACT table and can be populated now in preparation for the new SENR layout.
We will provide options on the CALPADS page to indicate where the data is being stored for each indicator. The following link provides more information: CALPADS Extracts - Other Options Tab
CALPADS will also be collecting the following indicator for Special Education students over the age of 18:
1.34 Postsecondary/Transition Status Indicator
Aeries will pull the data from the Special Ed fields of “Post-Secondary Program” field (CSE.PSP) or “Post-Secondary Employed” (CSE.PSE) field. These fields are currently on the old Special Ed page on the “Transition Information” tab. In the future, the fields may be moved to the new Special Education page.
Note: The SENR file layout we received from CALPADS is a draft. Changes may be made by CALPADS and we will adjust the extract accordingly.
If we have the 4/11/2019 version of Aeries Web, will the new fields be added to the SENR file automatically starting May 7th, or do we have to wait for the next Aeries update?
Yes the April 11th Aeries version (and later) contains a trigger to add the new fields to the SENR file automatically. You do not have to wait for the next update.
Note: The SSID Identifier Request SENR file also needs to be run on an update dated April 11th or later to include the new fields. If submitting an SENR or SENR identifier request on an older version, it will generate an error in CALPADS and will not be accepted.