Information - New California School Immunization Requirements for 2019-20

The California Department of Public Health (CDPH) has notified schools of new regulations for the immunization requirements in California which will become effective on July 1, 2019.


Aeries Software has been reviewing these changes, and will ensure that our software is able to accommodate the updated requirements. At a minimum, changes will include a new blue card format, and updating the default vaccination requirements. We plan to address any necessary changes in early 2019.


Schools and districts are encouraged to visit the CDPH website shotsforschool.org to review the latest news. In particular you may wish to review the early alert sent to schools in May, as well as the new regulations.


Update 5/7/2019: We just released an update today 5/7/2019 with the Immunizations updates as previously mentioned. Here is a link to the revision notes: https://support.aeries.com/support/discussions/topics/14000013585 Documentation for Immunizations has also been updated. Should you need any additional information, please feel free to reach out to Aeries Support for assistance.


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@Jennifer - I would verify your vaccination requirements, and if you think they might be inaccurate, load the new defaults for 2019. There have not been any reported issues that you are describing.

Hi Kevin:


I had a support ticket from our nurses.  It appears that when a date is put into aeries immunizations and then taken out, it keeps it at "All requirements Met" and does not switch it back to showing the red boarder around the immunization that is still needed.  See screenshots below.  I looked for a known issue on this and did not see one.

image


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Is there something that maybe I am doing incorrectly?


Thank you,


Jennifer Welch






We just released an update today 5/7/2019 with the Immunizations updates as previously mentioned. Here is a link to the revision notes:


https://support.aeries.com/support/discussions/topics/14000013585


Documentation for Immunizations has also been updated. Should you need any additional information, please feel free to reach out to Aeries Support for assistance.

Hi Kevin,


Perfect.  Having queries available to complete the transition when the release occurs will be immensely helpful.  Thanks very much for your timely and informative responses, we appreciate all you do!

The existing Requirements Met section will be phased out in favor of the new section. Beginning with 2019-2020 databases, the old fields will only be visible if they are populated. The new fields should be used once they are released. We will have some queries available for those who wish to transfer the data from the old fields to the new fields. That would be recommended so that everything is in one place. We will not be transferring the data automatically since the existing fields are in a less-structured format.


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Thank you, Kevin, this is exactly what our Lead School Nurse needed to see.


She has one more question:  For a current TK through 12 student who is marked, "Requirements Met", can you please confirm that it will that transfer over into the correct field on the new screen?


We appreciate your time and help, thank you!



It should be released very soon. It is in QC being tested and refined right now, and is getting close to being ready. I will post here once it ships.


Here's a sneak peek of the new Status of Requirements section. There will be 3 separate sets of Status of Requirements fields for better tracking at the various checkpoints.



Also, the 7th Grade Tdap field is now on it's own line and has been decoupled from the previous DTP line.



And the blue card itself has been updated with the new standard form from CDPH. They did a nice job on this new form. It includes the requirements right on the report.



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Hello, any news on when this will be launched?  Thank you.

Shasta, that will be the process once we make programming changes. We anticipate this will be released by the end of April. The defaults need to be adjusted.

Should we be updating the immunization requirements in our system by using the Load Default Vaccination Requirements button on our Configure Vaccination Requirements page?

Absolutely. Since we already have date fields to accommodate all of the required immunizations, those can be entered and the new blue cards can be printed later if you wish.

Kevin,  Will we able to start registration and enter immunizations in the current system, then print out the new cards once the updates are done?  

Patti, we plan to have this done by the end of April.

Hello,

We start registering Kindergarten students in April.  Do you know if the Aeries updates for the New California School Immunization Requirements for 2019-20 will be complete by April 2019?

Thank you!

I just wanted to provide an update letting everyone know that we have evaluated the new requirements over the past few weeks, are in the process of making programming changes in Aeries to accommodate these changes. Change will include new default vaccination requirements, a new version of the blue card, a few new fields to accommodate, and adjusting some logic on the Immunizations page itself. Be sure to check out the resources from CDPH previously mentioned above.

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