The Student Attendance Campus Summary Report is one of the three audit reports that should be run and verified for each six-week reporting period. Per the TEA Student Attendance Accounting Handbook (SAAH), the principal should review data "for reasonableness" as follows:

  • Scrutinize regular attendance totals and special program attendance totals based on approximate membership.
  • Investigate all data totals that have an exceptionally high value or a value of zero.
  • Compare current year totals to prior year totals to detect unreasonable differences.


The chart below lists the specific SAAH Requirement per 2.3.2 Campus Summary Reports (Summarize all tracks on a campus) and shows the specific section of the Student Attendance Campus Summary Report where the information can be reviewed and verified, as well as the sources of the data and calculations. 


Note: A blue message on the Report Options page will list any six-week periods that have already been computed. If a reporting period is re-calculated, all subsequent reporting periods must be re-calculated. In this case, ensure Recompute Attendance Reporting Details (ARD) Information is selected when running the report.




SAAH Requirement
2.3.2 Campus Summary Reports
Aeries Report table.columnSource/Calculation
Report heading:

1. name of the district and campus


LOC.NMSchool Options (district)District NameLOC.NM for LOC.CD = 0 (district);
LOC.NM for LOC.CD > 0 (campus)
LOC.CDSchool OptionsCode

2. county-district number


LOC.CC + LOC.DC + LOC.SCSchool Options (district)County + District + School

3. six-week reporting period

ARS.RPARP.RPAttendance Reporting PeriodsReporting Period
4. beginning and ending dates of the reporting period, including the year (If the campus has multiple tracks, the earliest track beginning date and latest track ending date should be indicated.
ARP.D1, ARP.D2Attendance Reporting PeriodsStarting Date/Ending DateMinimum ARP.D1 and maximum ARP.D2 values for the school and reporting period
Campus Summary - ###:
5. attendance data totals for all students, summarized by grade and including:
  • (5a) days membership (both eligible and ineligible students)
ARS.MBRDAY.DTCalendardateTotal count of DAY.DT for all students at campus, based on:
ATT.CD > " "Attendance EnrollmentEnt/Lv
  • DAY.DT is between ATT.CD = E and ATT.CD  = L, or
  • DAY.DT is same as ATT.CD = B (enrolled for one day)

STU.SP/ATT.PRDemographics or Attendance Enrollment
  • Half day (0.5) if STU.SP/ATT.PR = 2, 5, or 6
  • Otherwise, full day (1.0)

ARS.EI = 01 or 06Student Attendance Campus Summary ReportAttendance Event Indicator *01 = Regular
06 = Flexible Regular
  • (5b) days absent (both eligible and ineligible students)
ARS.ABSATT.ALAttendance
all day code
ARS.MBRStudent Attendance Campus Summary ReportDays Membership
ABS.AD = 0Update Absence CodesCount for ADAnot selected
ARS.EI = 01 or 06Student Attendance Campus Summary ReportAttendance Event Indicator *01 = Regular
06 = Flexible Regular
  • (5c) total days present (both eligible and ineligible students)
ARS.PRSATT.AL = " "Attendanceall day codeCounts All-Day Absences (ATT.AL) within membership days (ARS.MBR) based on Absence Codes that do count in ADA (ABS.AD = 1) or ATT.AL = " "
ABS.AD = 1Update Absence CodesCount for ADAselected
ARS.EI = 01 or 06Student Attendance Campus Summary ReportAttendance Event Indicator *01 = Regular
06 = Flexible Regular
  • (5d) ineligible days present
ARS.INEARS.PRSStudent Attendance Campus Summary ReportcalculatedSubset of ARS.PRS
STU.SP/ATT.PR <> 1, 2, 3, 6, or 7Demographics or Attendance EnrollmentADA Elig
or
Elig

ARS.EI = 01 or 06Student Attendance Campus Summary ReportAttendance Event Indicator *01 = Regular
06 = Flexible Regular
  • (5e) eligible days present
ARS.ELGARS.PRSStudent Attendance Campus Summary Report

calculatedSubset of ARS.PRS
STU.SP/ATT.PR = 1, 2, 3, 6, or 7Demographics or
Attendance Enrollment
ADA Elig 
or 
Elig

ARS.EI = 01 or 06Student Attendance Campus Summary Report

Attendance Event Indicator *01 = Regular
06 = Flexible Regular
  • (5f) eligible days bil/ESL
ARS.EDBPGM.PSD/PGM.PEDSpecial Programs Start Date/End DateCount of days enrolled in bil/ESL with permission within reporting period 
PGM.CD = 146 or 147Program Code
PGM.TY = 2-5 (if PGM.CD = 146) or 2-3 (if PGM.CD = 147)Program Type
PGM.PP <> 7, 8, C, or HParental Permission
ARS.EI = 02 or 07Student Attendance Campus Summary Report
02 = Regular-Bil/ESL
07 = Flexible-Bil/ESL
  • (5g) eligible days bil/ESL dual language one-way program 
ARS.EDB1ARS.EDBStudent Attendance Campus Summary Report
calculatedSubset of ARS.EDB
PGM.FT = D1Special Programs

Funding TypeD1 = One-way
ARS.EI = 01 or 06Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (5h) eligible days bil/ESL dual language two-way program
ARS.EDB2ARS.EDBStudent Attendance Campus Summary Reportcalculated

Subset of ARS.EDB
PGM.FT = D2Special ProgramsFunding TypeD2 = Two-way
STU.LF = 1DemographicsLangFlu1 = EL
ARS.EI = 01 or 06Student Attendance Campus Summary ReportAttendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (5i) eligible days bil/ESL dual language two-way program (Non LEP)
ARS.EDB3ARS.EDB

Student Attendance Campus Summary ReportcalculatedSubset of ARS.EDB
PGM.FT = D2Special Programs

Funding TypeD2 = Two-way
STU.LF <> 1DemographicsLangFluNot EL
ARS.EI = 01 or 06Student Attendance Campus Summary ReportAttendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (5j) eligible days PRS
ARS.EDPPGM.PSD/PGM.PEDSpecial ProgramsStart Date/End DateCount of days enrolled in PRS within reporting period
PGM.CD = 162Program Code162 = PRS
ARS.EI = 04 or 09Student Attendance Campus Summary Report

04 = Regular-PRS

09 = Flexible-PRS


  • (5k) eligible days special education mainstream
ARS.EDMCSH.SD to CSH.EDSpecial Education > Instructional SettingStart Date/End DateCount of days enrolled in special education within reporting period
CHS.INS = 40Instructional Setting40 = Mainstream
ARS.EI = 11 or 12Student Attendance Campus Summary Report

Attendance Event Indicator *

11 = Regular-SpecialEd Mainstream

12 = Flexible-SpecialEd Mainstream

  • (5l) eligible days early education allotment educationally disadvantaged (grades KG-3), if applicable
ARS.EDE1Count of days of students eligible for eco dis
FRE.CDFree and Reduced

NSLP Lunch Type Code


  • FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.
  • Most recent FRE record must be NOT Paid

ATT.GR = KG-3
Attendance
grade level    

ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (5m) eligible days early education allotment bil/ESL (grades KG-3), if applicable
ARS.EDE2
PGM.PSD/PGM.PED
Special ProgramsStart Date/End Date
Count of days enrolled in bil/ESL with permission within reporting period 
PGM.CD = 146 or 147
Program Code
PGM.TY = 2-5 (if PGM.CD = 146) or 2-3 (if PGM.CD = 147)
Program Type
PGM.PP <> 7, 8, C, or H
Parental Permission
ATT.GR = KG-3
Attendance
grade level
ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (5n) eligible days early education allotment educationally disadvantaged and bil/ESL (grades KG-3), if applicable
ARS.EDE3
PGM.PSD/PGM.PED
Special Programs
Start Date/End Date
Count of days enrolled with permission in bil/ESL within reporting period
PGM.CD = 146 or 147
Program Code
PGM.TY = 2-5 (if PGM.CD = 146) or 2-3 (if PGM.CD = 147)
Program Type
PGM.PP <> 7, 8, C, or H
Parental Permission
FRE.CD
Free and Reduced
NSLP Lunch Type Code
  • FRE.CD must be mapped to Free/Reduced code on Texas State Reporting > Code Translations.
  • Most recent FRE record must be NOT Paid
ATT.GR = KG-3
Attendance
grade level
ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (5o) eligible days residential facility
ARS.EDRF

RFH.ED/RFH.LD

or


Special Education > Residential Facility
Entry Date/Leave Date
Count of days enrolled in Residential Facility (RFH record) within reporting period, OR
PGM.PSD/PGM.PED
Special ProgramsStart Date/End Date
Count of days enrolled in RF program (PGM record) within reporting period
PGM.CD = 407
Program Code
ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


Campus Summary - ### - Totals:
6. campus total for all grades for all data required in item 5 aboveSum of all grade level totals in #5
Campus ### - Absence Summary:
7. total days absent reported by date for entire calendar
ATT.SC
AttendanceSchoolCount of all-day ADA absences for the school
ATT.DTdate
ATT.AL
all day code
ATT.DEL = 0
If an absence is deleted, ATT.DEL = 1. These are not counted.
ABS.CD
Update Absence CodesCode
ABS.AD = 0
Count for ADA
not selected
ABS.DEL = 0


If a code is deleted, ABS.DEL = 1. A code should never be deleted if it exists in ATT.
ARH.HR = 1Student Attendance Campus Summary ReporthoursAbsent (1)/Present (0)
ARH.PR = ABSprogram

Campus ### - Program ADA/FTE:
8. campus ADA
  • (8a) regular classroom eligible participation

Refined ADA minus Special Program FTE (See #11 below)
ARD.ELG
Student Attendance Detail Report
Days Eligible
Refined ADA = (Sum of ARD.ELG) divided by ARP.TD 
ARP.TD
Attendance Reporting Periods
Total Days
ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (8b) Bil/ESL 

ARD.ELG
Student Attendance Detail ReportDays Eligible
(Sum of ARD.ELG where ARD.PR = bil/ESL) divided by ARP.TD
ARD.PR = Bilingual Program OR English as a Second Language (ESL)
Program Name
ARP.TD
Attendance Reporting Periods
Total Days
  • (8c) PRS

ARD.ELG
Student Attendance Detail ReportDays Eligible
(Sum of ARD.ELG where ARD.PR = PRS) divided by ARP.TD
ARD.PR = Pregnancy-Related Services
Program Name
ARP.TD
Attendance Reporting Periods
Total Days
  • (8d) mainstream

ARD.ELG
Student Attendance Detail ReportDays Eligible

(Sum of ARD.ELG where ARD.PR = Instructional Setting and ARD.CD = 40) divided by ARP.TD 
ARD.PR = Instructional Setting
Program Name
ARD.CD = 40
Code Value
ARP.TD
Attendance Reporting Periods
Total Days

  • (8e) early education allotment - educationally disadvantaged

ARS.EDE1
Student Attendance Campus Summary Report
Elig Days Early Education Allotment Educationally Disadvantaged (K-3)
(Sum of ARS.EDE1) divided by ARP.TD
ARP.TD
Attendance Reporting Periods
Total Days
ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (8f) early education allotment - bil/ESL

ARS.EDE2
Student Attendance Campus Summary Report
Elig Days Early Education Allotment Bilingual/ESL (K-3)
(Sum of ARS.EDE2) divided by ARP.TD
ARP.TD
Attendance Reporting Periods
Total Days
ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (8g) early education allotment - educationally disadvantaged and bil/ESL

ARS.EDE3
Student Attendance Campus Summary Report
Elig Days Early Education Allotment Educationally Disadvantaged and Bilingual/ESL (K-3)
(Sum of ARS.EDE3) divided by ARP.TD
ARP.TD
Attendance Reporting Periods
Total Days
ARS.EI = 01 or 06
Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


  • (8h) residential

ARS.EDRF
Student Attendance Campus Summary Report
Elig Days Residential Facility
(Sum of ARS.EDRF) divided by ARP.TD
ARP.TD
Attendance Reporting Periods
Total Days

ARS.EI = 01 or 06

Student Attendance Campus Summary Report
Attendance Event Indicator *

01 = Regular

06 = Flexible Regular


Campus ### - Career Tech Summary:
9. total for all CTE codes (V1–V6), if applicable
  • (9a) eligible days present 

ARS.ELG
Student Attendance Campus Summary Report
Days Eligible

Sum of ARS.ELG within each V-Code for the reporting window; based on student's last day of enrollment in the reporting period.
NOTE: V-Codes are combined (for example, if student has two V1 codes, they are counted as V2). 

MST.CH
Master Schedule
CTE V-Code
V-Code = V + ARS.CD; 


V-Code is based on MST.CH within date range

CAR.DS/CAR.DE
Course Attendance
Start Date/Stop Date
ARS.CD
Student Attendance Campus Summary Report
CTE Code (V1-V6)
ARS.EI = 03 or 08
Attendance Event Indicator *

03 = Regular-CTE

08 = Flexible-CTE


  • (9b) total contact hours 

ARS.ELG
Student Attendance Campus Summary Report
Days Eligible

(Sum of ARS.ELG) * ARS.CD


Contact Hours = Eligible Days * Contact Value (V#)


ARS.CD
CTE Code (V1-V6)
ARS.EI = 03 or 08
Attendance Event Indicator *

03 = Regular-CTE

08 = Flexible-CTE


Campus ### - Special Education Summary:
10. total for all special education instructional settings, including speech therapy, if applicable
  • (10a) eligible days present

ARS.INS
Student Attendance Campus Summary Report
Special Education Instructional Setting
ARS.INS = CHS.INS where at least one student is enrolled within reporting period 
CHS.INS
Special Education > Instructional SettingInstructional Setting
CSH.SD/CSH.ED
Start Date/End Date
ARS.ELG
Student Attendance Campus Summary Report
Days Eligible

ARS.EI
Attendance Event Indicator *
05 = Regular-SpecialEd
  • (10b) contact hours

Contact Hours = ARS.ELG * Contact Value
ARS.ELG
Student Attendance Campus Summary Report
Days Eligible
Sum of all hours for all days within reporting period


Contact Value is hard coded based on SAAH 4.15.1, and determined based on the CSH.INS values, as follows:

CHS.INSContact Value
41-45 2.859
91-994.25
000.25
011.0
024.5
08, 30, 81-89 5.5

ARS.INS
Student Attendance Campus Summary Report
Special Education Instructional Setting
CHS.INS
Special Education > Instructional Setting
Instructional Setting
ARS.EI
Student Attendance Campus Summary Report
Attendance Event Indicator *
05 = Regular-SpecialEd
  • (10c) excess contact hours
ARS.ECH
Sum of Contact Hours that exceed 6.0 on any single day
ARS.EI
Student Attendance Campus Summary Report
Attendance Event Indicator *
05 = Regular-SpecialEd
11. full-time equivalent (FTE) calculations for all special programs reported for data required in items 9 and 10
  • (11a) CTE FTE

ARS.ELG
Student Attendance Campus Summary Report
Days Eligible
Sum (ARS.ELG * ARS.CD) divided by (ARP.TD * 6))
ARS.CD
CTE Code (V1-V6)
ARP.TD
Attendance Reporting Periods
Total Days
ARS.EI = 03 or 08
Student Attendance Campus Summary Report

03 = Regular-CTE

08 = Flexible-CTE

  • (11b) Special education instructional settings FTE 

ARS.INS
Student Attendance Campus Summary Report
Special Education Instructional Setting
Sum of eligible days in Instructional Setting, minus excess hours, divided by (Total Days times 6)


((ARS.INS and ARS.ELG) - ARS.ECH) / (ARP.TD * 6)

ARS.ELG
Days Eligible
ARS.ECH
Excess Contact Hours
ARP.TD
Attendance Reporting Periods
Total Days
ARS.EI
Student Attendance Campus Summary Report
Attendance Event Indicator *
6 = Regular-SpecialEd
Campus Summary - ###:
12. total number of students, by grade, who were served in a state-approved gifted/talented program, if applicableARS.GTGTE.PSD/GTE.PED
or
Gifted/TalentedStart Date/End DateCount of students in GT (GTE record) within reporting period, OR
PGM.PSD/PGM.PEDSpecial Programs Start Date/End DateCount of students enrolled in GT program (PGM record) within reporting period
PGM.CD = 127Program Code
ARS.EI = 01 or 06Student Attendance Campus Summary ReportAttendance Event Indicator *01 = Regular
06 = Flexible Regular
Final page:

NOTE: The titles and message can be configured on the report options page. Type alternate text and click Reset Text before printing the report.
13. signature page, signed by persons recording data and persons approving data (This page may be signed each six-week reporting period or each semester at local discretion. If your district uses a paperless attendance accounting system, the electronic equivalent of a signature page.)

The principal should compare reports from TEA, which reflect TSDS PEIMS data, to the locally-produced reports for reasonableness and accuracy.


*  Attendance Event Indicator is calculated when the report is generated based on STU.SP/ENR.PR and program participation (PGM.CD). See PEIMS Summer (Submission 3) - Field Mapping and Rules (SpecialProgramsReportingPeriodAttendanceExtension > AttendanceEventIndicator (E1085)). Every student should have at least an 01 (Basic attendance).

Data Totals

  • Data totals for all track level Student Detail Reports must add up to respective totals on the Campus Summary Report.
  • Likewise, data totals for all Campus Summary Reports must add up to respective totals on the District Summary Report.