The Student Attendance Campus Summary Report is one of the three audit reports that should be run and verified for each six-week reporting period. Per the TEA Student Attendance Accounting Handbook (SAAH), the principal should review data "for reasonableness" as follows:

  • Scrutinize regular attendance totals and special program attendance totals based on approximate membership.
  • Investigate all data totals that have an exceptionally high value or a value of zero.
  • Compare current year totals to prior year totals to detect unreasonable differences.


The chart below lists the specific SAAH Requirement per 2.3.2 Campus Summary Reports (Summarize all tracks on a campus) and shows the specific section of the Student Attendance Campus Summary Report where the information can be reviewed and verified.


SAAH Requirement per 2.3.2 Campus Summary Reports (Summarize all tracks on a campus)
Aeries Student Attendance Campus Summary Report Section

1. name of the district and the campus

2. county-district-campus number

3. six-week reporting period

4. beginning and ending dates of the reporting period, including the year (If the campus has multiple tracks, the earliest track beginning date and latest track ending date should be indicated.

Report heading

5. attendance data totals for all students, summarized by grade and including:

  • days membership (both eligible and ineligible students)
  • days absent (both eligible and ineligible students)
  • total days present (both eligible and ineligible students)
  • ineligible days present
  • eligible days present
  • eligible days bilingual/ESL
  • eligible days PRS
  • eligible days special education mainstream


6. campus total for all grades for all data required in item 5 above

Track XX Summary section
7. total days absent reported by date for entire calendarAbsence Summary section

8. Campus ADA (regular classroom eligible participation, bilingual/ESL, PRS, and mainstream)


Average Daily Attendance (ADA %) is the total number of days of student attendance (Eligible Days Present) divided by the total number of days in the regular school year (Days Membership). 


Refined ADA is the aggregate eligible days attendance divided by the number of days of instruction

Program ADA / FTE section

9. total eligible days present and total contact hours for all CTE codes (V1-V6), if applicable


Contact Hours = Eligible Days * Contact Value (V#)


ELIGIBLE-DAYS-PRESENT-V1 (E-0950) indicates the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated one contact hour during a particular reporting period. Etc.


Based on average minutes per day (45-89 V1, 90-134 V2, 135-180+ V3, etc).

Example, a student enrolled in three separate 45-minute CTE courses would be assigned a code of V3 (V1 + V1 + V1 = V3).

Campus Summary - Career Tech Summary section

10. total eligible days present, total contact hours, and total excess contact hours for all special education instructional settings, including speech therapy, if applicable


Contact Hours = Eligible Days * Contact Value

Campus Summary - Special Education Summary section

11. full-time equivalent (FTE) calculations for all special programs reported for data required in items 9 and 10.


CTE FTE = Contact Hours * Contact Value / 6


Special Education FTE = Contact Hours * Funding Weight

Per TEC 48.102(a) and 
SAAH Section 13 Appendix:

Instructional SettingFunding Weight
005.0
082.3
302.8
423.0
433.0
443.0
922.7
Campus Summary - Career Tech Summary section

Campus Summary - Special Education Summary section

Campus Summary - Program ADA/FTE section
12. total number of students, by grade, who were served in a state-approved gifted/talented program, if applicableCampus Summary section
13. signature page, signed by persons recording data and persons approving data (This page may be signed each six-week reporting period or each semester at local discretion. If your district uses a paperless attendance accounting system, the electronic equivalent of a signature page.End of report

The principal should compare reports from TEA, which reflect TSDS PEIMS data, to the locally-produced reports for reasonableness and accuracy.