The Student Attendance Detail Report is one of the three audit reports that should be run and verified for each six-week reporting period. Per the TEA Student Attendance Accounting Handbook (SAAH), the individual student data should be reviewed "for reasonableness."


The chart below lists the specific SAAH Requirement per 2.3.1 Student Detail Reports and shows the specific section of the Student Attendance Detail Report where the information can be reviewed and verified.


See Texas Student Attendance Detail and Summary Reports for more information.


SAAH Requirement per 2.3.1 Student Detail Reports
Aeries Student Attendance Detail Report Section

1. name of the district and the campus

2. county-district-campus number

3. reporting period code 

4. beginning and ending dates of reporting period, including the year

5. total number of days of instruction in the reporting period

6. instructional track (Campuses with multiple tracks will have multiple Student Detail Reports.)

Report heading




NOTE: All tracks are included and summarized at the end of the report.

7. all identification data elements for the student:

  • legal first, middle, and last name
  • generation code, where applicable
  • gender
  • date of birth
  • age as of September 1
  • Texas Unique ID
  • Social Security number or state-assigned alternative ID number
  • ethnic group
  • first and last name of parent or guardian with whom the student resides
  • address of parent or guardian with whom the student resides, including the street number, route number, or PO box number; city; zip code
  • campus ID of residence for nonresident students

9. the student’s grade level code


Student Information section




8. the student’s (1) original entry date and all subsequent withdrawal and reentry dates, where applicable ((2) regular classroom and (3) all special programs)

(1) Student Information section (original entry date)

Original Entry Date original entry for this school and year (ENR.ED).


(2) Enrollment section (Start/End Date) (regular classroom)

(3) Programs section (Enter/Leave)
10. the student’s:
  • ADA eligibility code
  • special education instructional setting code
  • speech therapy indicator code
  • CTE code
  • bilingual program type code and English as a Second Language (ESL) program type code
  • gifted/talented indicator code 
  • PRS code, where applicable

Current Programs section


  • ADA Eligibility (STU.SP) (PEIMS Code table: C059)
  • Special Education instructional setting code (CSH.INS)
  • Speech therapy indicator (CSV.CD = 411 or 412)
  • Bilingual (PGM.CD = 146 and PGM.TY = 2, 3, 4, or 5)
  • ESL (LAC.PR = 2 or 3 or PGM.CD = 25)
  • Career/Tech Ed (PGM.CD = 154 and PGM.TY = 1 or 2)
  • Gifted/Talented (GTE)
  • Pregnancy-Related (PGM.CD = 162)

11. the student’s absences (from the official attendance snapshot) by date for each six-week reporting period

below Enrollment section

12. the following, by six-week reporting period:

  • the student’s total days membership
  • total days absent
  • total days present
  • total eligible days present and total eligible minutes present for Optional Flexible School Day Program (OFSDP) or High School Equivalency Program (HSEP) students
  • total ineligible days present and total ineligible minutes present for OFSDP or HSEP students

Enrollment section


Minutes Present:

The OFSDP or HSEP minutes are calculated if both conditions are true for the student:

  • The student's ADA Eligibility Code (STU.SP, ATT.PR/ENR.PR = 7 or 8)
    • Eligible Minutes if PR = 7
    • Ineligible Minutes if PR = 8
  • The student's Flex-Att Code (ATT.FA/ENR.FA = 1, 2, 3, or 6)
    • OFSDP is codes 1, 3, and 6
    • HSEP is code 2

Days Present:

  • OFSDP: total minutes / 240
  • HSEP: total minutes / 360

See Texas Student Attendance Detail and Summary Reports (Flexible Attendance section) for more information.


13. the student’s total eligible days present by six-week reporting period

Enrollment section

14. the student’s total eligible days present and total eligible minutes present for OFSDP or HSEP students in career and technology by six-week reporting period, where applicable

Current Programs section provides total eligible minutes present for OFSDP or HSEP.

Days Present:

  • OFSDP: total minutes / 240
  • HSEP: total minutes / 360

Programs section indicates if the student is enrolled in CTE.

16. the student’s number of excess contact hours earned in one day, where applicable

Information not currently available by day



17. the student’s total excess contact hours by instructional setting code by six-week period, where applicable
Programs section

18. attendance data totals for all students, summarized by grade and including:

  • days membership (both eligible and ineligible students)
  • days absent (both eligible and ineligible students)
  • total days present (both eligible and ineligible students)
  • ineligible days present and total ineligible minutes present for OFSDP or HSEP students
  • eligible days present and total eligible minutes present for OFSDP or HSEP students
  • eligible days present for bilingual/ESL students
  • eligible days present for PRS students
  • eligible days present for special education mainstream students

Track-Grade Summary section (end of report)




19. track total for all grades for all data required in {18} above.


Track Summary section (end of report)

20. Track ADA (regular classroom eligible participation, bilingual/ESL, PRS, and mainstream)


Average Daily Attendance (ADA) is the total number of days of student attendance (Days Present) divided by the total number of days in the regular school year (Days Membership). A student attending every day would equal one ADA.

Student Attendance Campus Summary report
Track-Campus Summary - Program ADA/FTE section


21. (1) total eligible days present, total eligible minutes present for OFSDP or HSEP students, and (2) total contact hours for all CTE codes (V1-V6) by grade and a campus total for all grades, where applicable

Track-Grade Summary section (end of report)

Campus Summary section (end of report)
22. total eligible days present, total contact hours, and total excess contact hours for all special education instructional settings, including speech therapy, (1) by grade and a (2) campus total for all grades, where applicable
Track-Grade Summary section (end of report)

Campus Summary section (end of report)
23. signature page, signed by persons recording data and persons approving data.

Final page