Flex Scheduling and Attendance is an ongoing project with the goal of redesigning the Scheduling and Attendance Accounting systems in Aeries to support more complex schedules, including: Unlimited Periods, Unlimited Class Calendar Patterns, Unlimited Staff per Section and other valuable functions. Below is an outline of the work that has been completed and is to be completed with this project and a timeline for completion of the work.


The Major Impacted Areas of Aeries

  • Scheduling (SMS)

  • Master Schedule (MST)

  • Attendance



Secondary Impacts

  • Reports and Calculations

    • SMS & MST

    • Attendance

  • Gradebook

  • Aeries Communications

    • Attendance Notifications

  • 3rd Party Integrations

    • Built-In Extracts

    • APIs (Aeries and OneRoster)

    • DB-Direct (SQL Extracts)

  • State Reporting

    • CA - CALPADS

    • TX - PEIMS / TSDS

    • Other Extracts

  • Aeries Mobile Apps

    • EM2

    • Mobile Portal App for Parents and Students

    • Teacher App


Detailed Changes and Development Status

ItemStatusExpected CompletionNotes
Initial Development of New Data Structures
Flex PeriodsComplete
Class CalendarsComplete
Calendar Bell SchedulesComplete
Section StaffComplete
Scheduling Master Schedule (SMS and related areas)
Scheduling Master
  • Flex Periods
  • Class Calendars
  • Section Staff
Complete
Backup and RestoreComplete
Flex SMS BoardComplete

Create Teacher Aide SectionsComplete
Schedule All StudentsComplete
Course RequestsComplete
SMS-Related Reports
Scheduling Class Load AveragesComplete
Scheduling Class Load AnalysisComplete
Scheduling Letter to ParentsComplete
Scheduling Master Schedule ReportComplete
Scheduling Master Schedule DetailsComplete
Scheduling Master Schedule ErrorsDisabledN/A at this time for Flex
Students With More or Less Than N PeriodsComplete
Room Availability ReportComplete
Scheduling Master Schedule Board
Complete
Staff SchedulesDisabledUse the SMS Board report instead
Student Class Schedule for All StudentsComplete
Student Locator CardsComplete
Students With Double PeriodsComplete
Students With Incomplete Class SchedulesDisabledN/A at this time for Flex
Students With Unbalanced Academic WeightComplete
Summary of Students by Teachers and Period
Complete
Master Schedule (MST and related areas)
Master Schedule
  • Flex Periods
  • Class Calendars
  • Section Staff
Complete
Create Teacher Aide SectionsComplete
MST-Related Reports
Master Schedule DetailsComplete
Students With More or Less Than N PeriodsComplete
Room Availability ReportComplete
Staff SchedulesDisabledUse the SMS Board report instead
Student Class Schedule for All StudentsComplete
Student Locator CardsComplete
Students With Double PeriodsComplete
Students With Incomplete Class SchedulesDisabledThis will be re-evaluated at a later date
Add/Drop ListingComplete
Class Load AnalysisComplete
Instructional Minutes by StudentComplete
Master ScheduleComplete
Master Schedule BoardComplete
Period Totals by Grade
Complete
Student Class Schedule ChangesComplete
Student Room/Section Listing
Complete
Student Schedule ListingComplete
Student Schedule Listing Wide
Complete
Students With Unbalanced Academic WeightComplete
Summary of Students by Course and PeriodComplete

Summary of Students by Teacher and Period
Complete
Teacher Class SchedulesComplete
Other Scheduling-Relates Pages
Course AttendanceComplete
CoursesComplete
Classes - OldDisabledUse the New Classes page
Student ClassesComplete
Fill Open PeriodsDisabledN/A for Flex
Populate MST.HQT from STHDisabledN/A for Flex
TeachersComplete
Initialize ATT/CARComplete
Email ListCompleted
School OptionsComplete
StaffComplete

Send EmailsComplete
Attendance Pages and Methods
Teacher AttendanceComplete
Student AttendanceComplete
Attendance Notifications (Communications)Complete
Attendance ManagementComplete
Classroom AttendanceComplete
Mass Change All Day CodeComplete
Mass Change ATT CodesComplete
Mass Change Period AbsencesComplete

Mass Change Every Nth ATT CodeComplete
Attendance Submission LogComplete
Attendance History and TotalsComplete
Attendance Reports - Wave 1
Attendance Audit ListingComplete
Attendance NotesComplete
Attendance Submission Log
Complete
Class List by Section
Complete
Class RostersComplete
Classroom Photo / Seating Chart
Complete
Course Attendance Audit
Complete
Missing Attendance
Complete

Readmit SlipsComplete
Students Absent or Tardy Today
Complete
Students With Unverified Period Absences
Complete
Weekly Attendance Report by Class
Complete
Attendance Reports - Wave 2
Absence Verification Letter
Complete
Absence Verification Worksheets
Testing4/15/2021
Attendance Calendar
Complete
Attendance LettersComplete
Attendance Log
Complete
Attendance Submitted Early
Testing4/15/2021
Class Period Absence Listing
In Development
4/29/2021
Class Period Absence Summary
In Development
4/29/2021
Daily Enrollment by Section
Complete
Daily Present by Section
Complete
District Attendance LettersScheduled5/13/2021
Master Absence List
RemovedN/A for anything
Master Cut Listing
DisabledN/A For Flex
Morgan Hart Class Size Reduction Summary
DisabledUse Daily Enr by Section Report
Period Absence Audit
Complete
Period Attendance for All Students
In Development4/29/2021
Section Totals from CAR
Complete
Student Absence Totals
Complete
Student Attendance
Complete
Students With Consecutive Absences
Complete
Students With Excused Absences
Complete
Students With N or More Absences
Complete
Students With Perfect Attendance
Complete
Gradebook
Gradebook Creation and LinkingComplete
Attendance Display for Assignment DatesComplete
Grade Reporting Pages
Initialize GRD
Complete
Grades page
Complete
Attendance Class Totals
Complete
Grades by Teacher and Teacher Grades - Base FunctionalityComplete
Grades by Teacher and Teacher Grades - Advanced Functionality
Complete
Grades by Teacher and Teacher Grades - Secondary Standards Based Grades
Compete
Grade HistoryComplete
Copy Grades to GRHComplete
Copy Grades to TranscriptComplete
Grade Reporting Reports
Report CardsComplete
Missing Mark ListingComplete

Grade Report Exception ListingComplete
Grade Report Mark AnalysisComplete

Grade Report Mark ListingComplete

Grade Report Mark Verification ListingComplete
Secondary Standards Based Report CardsComplete

Student Grades ReportComplete
Aeries Apps
EM2Complete
Aeries Mobile PortalComplete
Aeries Teacher AppComplete
3rd Party Integrations
OneRoster API and CSVComplete
Aeries API V5Complete

Ed-FiComplete
Attendance Works ExtractsComplete
Career Pathways ExtractComplete
Create ROP ExtractComplete
Google IntegrationComplete

Long Term Items Not For Immediate Completion
SMS CatalogComplete
Arena SchedulingComplete
Flex SMS Board - Find Best Pd and other featuresComplete


Attendance Reports Not Impacted by Flex Scheduling and Class Attendance

  • Absence Code Table
  • Attendance Summary
  • Daily Apportionment by Month
  • Daily Attendance Report
  • Daily Attendance Summary
  • Daily Enrollment by Class
  • Enrollment by Counselor
  • Enrollment History
  • Gain and Loss Report
  • Monthly Attendance Report
  • Monthly Attendance Summary
  • Monthly Attendance Summary Totals
  • Monthly Attendance Summary / No YTD
  • Other District Enrollment
  • Students Continuously Enrolled
  • Students Who Have Changed Attendance
  • Students With Absences
  • Students With Good Attendance
  • Students With Unverified Absences
  • Year to Date Attendance (YTD)