Flex Scheduling and Attendance is an ongoing project with the goal of redesigning the Scheduling and Attendance Accounting systems in Aeries to support more complex schedules, including: Unlimited Periods, Unlimited Class Calendar Patterns, Unlimited Staff per Section and other valuable functions. Below is an outline of the work that has been completed and is to be completed with this project and a timeline for completion of the work.


The Major Impacted Areas of Aeries

  • Scheduling (SMS)

  • Master Schedule (MST)

  • Attendance



Secondary Impacts

  • Reports and Calculations

    • SMS & MST

    • Attendance

  • Gradebook

  • Aeries Communications

    • Attendance Notifications

  • 3rd Party Integrations

    • Built-In Extracts

    • APIs (Aeries and OneRoster)

    • DB-Direct (SQL Extracts)

  • State Reporting

    • CA - CALPADS

    • TX - PEIMS / TSDS

    • Other Extracts

  • Aeries Mobile Apps

    • EM2

    • Mobile Portal App for Parents and Students

    • Teacher App


Detailed Changes and Development Status

ItemStatusExpected CompletionNotes
Initial Development of New Data Structures
Flex PeriodsComplete
Class CalendarsComplete
Calendar Bell SchedulesComplete
Section StaffComplete
Scheduling Master Schedule (SMS and related areas)
Scheduling Master
  • Flex Periods
  • Class Calendars
  • Section Staff
Complete
Backup and RestoreComplete
Flex SMS BoardPartially Complete
Most functionality is complete.
Remaining features will be added in Q4.
Create Teacher Aide SectionsComplete
Schedule All StudentsComplete
Course RequestsComplete
SMS-Related Reports
Scheduling Class Load AveragesComplete
Scheduling Class Load AnalysisComplete
Scheduling Letter to ParentsComplete
Scheduling Master Schedule ReportComplete
Scheduling Master Schedule DetailsComplete
Scheduling Master Schedule ErrorsDisabledN/A at this time for Flex
Students With More or Less Than N PeriodsComplete
Room Availability ReportComplete
Scheduling Master Schedule Board
2020 Q4Requires an extensive redesign 
Staff SchedulesDisabledUse the SMS Board report instead
Student Class Schedule for All StudentsComplete
Student Locator CardsComplete
Students With Double PeriodsComplete
Students With Incomplete Class SchedulesDisabledN/A at this time for Flex
Students With Unbalanced Academic Weight
2020 Q4
Summary of Students by Teachers and Period
2020 Q4Requires an extensive redesign
Master Schedule (MST and related areas)
Master Schedule
  • Flex Periods
  • Class Calendars
  • Section Staff
Complete
Create Teacher Aide SectionsComplete
MST-Related Reports
Master Schedule DetailsComplete
Students With More or Less Than N PeriodsComplete
Room Availability ReportComplete
Staff SchedulesDisabledUse the SMS Board report instead
Student Class Schedule for All StudentsComplete
Student Locator CardsComplete
Students With Double PeriodsComplete
Students With Incomplete Class SchedulesDisabledThis will be re-evaluated at a later date
Add/Drop ListingComplete
Class Load AnalysisComplete
Instructional Minutes by Student
2020 Q4
Master ScheduleComplete
Master Schedule Board
2020 Q4Requires an extensive redesign
Period Totals by Grade
2020 Q4Requires an extensive redesign
Student Class Schedule ChangesComplete
Student Room/Section Listing
2020 Q4This is a rarely used report
Student Schedule ListingComplete
Student Schedule Listing Wide
2020 Q4Requires an extensive redesign
Students With Unbalanced Academic Weight
2020 Q4This is a rarely used report
Summary of Students by Course and Period
2020 Q4Requires an extensive redesign
Summary of Students by Teacher and Period
2020 Q4Requires an extensive redesign
Teacher Class SchedulesComplete
Other Scheduling-Relates Pages
Course AttendanceComplete
CoursesComplete
Classes - OldDisabledUse the New Classes page
Student ClassesComplete
Fill Open PeriodsDisabledN/A for Flex
Populate MST.HQT from STHDisabledN/A for Flex
TeachersComplete
Initialize ATT/CARComplete
Email ListCompleted
School OptionsComplete
Staff
2020 Q3Show Sections linked to each Staff member
Send EmailsComplete
Other Pages might be identified later
2020 Q3
Attendance Pages and Methods
Teacher AttendanceComplete
Student AttendanceComplete
Attendance Notifications (Communications)Complete
Attendance ManagementComplete
Classroom AttendanceComplete
Mass Change All Day Code
9/10/2020
Mass Change ATT Codes
9/10/2020
Mass Change Period AbsencesTesting
8/13/2020
Mass Change Every Nth ATT Code
2020 Q4
Attendance Submission LogComplete
Attendance History and TotalsComplete
Attendance Reports - Wave 1
Attendance Audit Listing
9/10/2020
Attendance NotesTesting8/13/2020
Attendance Submission Log
Complete
Class List by Section
Ready for Testing8/27/2020

Class RostersPartially Complete8/27/2020Printing Class Attendance Remains
Classroom Photo / Seating Chart

9/10/2020

Course Attendance Audit

9/10/2020

Missing Attendance
In Development
8/27/2020
Readmit SlipsComplete
Students Absent or Tardy Today
In Development8/27/2020
Students With Unverified Period Absences

9/10/2020

Weekly Attendance Report by Class

9/10/2020

Attendance Reports - Wave 2
Absence Verification Letter

2020 Q4
Absence Verification Worksheets

2020 Q4

Attendance Calendar

2020 Q4

Attendance Log

2020 Q4

Attendance Submitted Early

2020 Q4

Class Period Absence Listing

2020 Q4

Class Period Absence Summary

2020 Q4

Daily Enrollment by Section

2020 Q4

Daily Present by Section

2020 Q4

Master Absence List

2020 Q4

Master Cut Listing

2020 Q4

Morgan Hart Class Size Reduction Summary

2020 Q4

Period Absence Audit

2020 Q4

Period Attendance for All Students

2020 Q4

Section Totals from CAR

2020 Q4

Student Absence Totals

2020 Q4

Student Attendance

2020 Q4

Students With Consecutive Absences

2020 Q4

Students With Excused Absences

2020 Q4

Students With N or More Absences

2020 Q4

Students With Perfect Attendance

2020 Q4

Gradebook
Gradebook Creation and LinkingComplete
Attendance Display for Assignment DatesIn Development8/27/2020
Grade Reporting
Initialize GRD

9/10/2020
Grades page

9/10/2020
Attendance Class Totals

9/10/2020
Others To Be Determined
9/24/2020
Aeries Apps
EM2In Development8/27/2020
Aeries Mobile PortalIn Development8/13/2020
Aeries Teacher AppComplete
3rd Party Integrations
OneRoster API and CSVComplete
Aeries APIIn Development8/27/2020
Ed-Fi
2020 Q4
Create ROP Extract
9/10/2020
Others To Be Determined



Long Term Items Not For Immediate Completion
SMS Catalog
Q4 2020
Arena Scheduling
Q4 2020
Flex SMS Board - Find Best Pd and other features
Q4 2020


Attendance Reports Not Impacted by Flax Scheduling and Class Attendance

  • Absence Code Table
  • Attendance Summary
  • Daily Apportionment by Month
  • Daily Attendance Report
  • Daily Attendance Summary
  • Daily Enrollment by Class
  • Enrollment by Counselor
  • Enrollment History
  • Gain and Loss Report
  • Monthly Attendance Report
  • Monthly Attendance Summary
  • Monthly Attendance Summary Totals
  • Monthly Attendance Summary / No YTD
  • Other District Enrollment
  • Students Continuously Enrolled
  • Students Who Have Changed Attendance
  • Students With Absences
  • Students With Good Attendance
  • Students With Unverified Absences
  • Year to Date Attendance (YTD)