Flex Scheduling and Attendance is an ongoing project with the goal of redesigning the Scheduling and Attendance Accounting systems in Aeries to support more complex schedules, including: Unlimited Periods, Unlimited Class Calendar Patterns, Unlimited Staff per Section and other valuable functions. Below is an outline of the work that has been completed and is to be completed with this project and a timeline for completion of the work.


The Major Impacted Areas of Aeries

  • Scheduling (SMS)

  • Master Schedule (MST)

  • Attendance



Secondary Impacts

  • Reports and Calculations

    • SMS & MST

    • Attendance

  • Gradebook

  • Aeries Communications

    • Attendance Notifications

  • 3rd Party Integrations

    • Built-In Extracts

    • APIs (Aeries and OneRoster)

    • DB-Direct (SQL Extracts)

  • State Reporting

    • CA - CALPADS

    • TX - PEIMS / TSDS

    • Other Extracts

  • Aeries Mobile Apps

    • EM2

    • Mobile Portal App for Parents and Students

    • Teacher App


Detailed Changes and Development Status

ItemStatusExpected CompletionNotes
Initial Development of New Data Structures
Flex PeriodsComplete
Class CalendarsComplete
Calendar Bell SchedulesComplete
Section StaffComplete
Scheduling Master Schedule (SMS and related areas)
Scheduling Master
  • Flex Periods
  • Class Calendars
  • Section Staff
Complete
Backup and RestoreComplete
Flex SMS BoardPartially Complete
Most functionality is complete.
Remaining features will be added in Q4.
Create Teacher Aide SectionsComplete
Schedule All StudentsIn Testing5/21/2020
Course RequestsIn Testing5/21/2020
SMS-Related Reports
Scheduling Class Load AveragesComplete
Scheduling Class Load AnalysisComplete
Scheduling Letter to ParentsComplete
Scheduling Master Schedule Report
Complete
Scheduling Master Schedule Details
Complete
Scheduling Master Schedule Errors
DisabledNot applicable at this time for Flex Scheduling
Students With More or Less Than N PeriodsComplete
Room Availability ReportIn Testing6/4/2020

Scheduling Master Schedule Board
2020 Q4This will require an extensive redesign 
Staff SchedulesIn Testing6/4/2020DISABLE for Flex Scheduling
Use the Scheduling Master Schedule Board report instead
Student Class Schedule for All StudentsIn Testing6/4/2020
Student Locator CardsIn Testing6/4/2020

Students With Double Periods
In Development6/18/2020

Students With Incomplete Class Schedules
In Testing6/4/2020
DISABLE for Flex Scheduling
Students With Unbalanced Academic Weight
2020 Q4
Summary of Students by Teachers and Period
2020 Q4This will require an extensive redesign
Master Schedule (MST and related areas)
Master Schedule
  • Flex Periods
  • Class Calendars
  • Section Staff
Complete
Create Teacher Aide Sections
Complete
MST-Related Reports
Master Schedule Details
Complete
Students With More or Less Than N Periods
Complete
Room Availability Report
In Testing
6/4/2020

Staff Schedules
In Testing6/4/2020
DISABLE for Flex Scheduling
Use the Scheduling Master Schedule Board report instead
Student Class Schedule for All Students
In Testing
6/4/2020

Student Locator Cards
In Testing6/4/2020

Students With Double Periods
In Development6/18/2020

Students With Incomplete Class Schedules
In Testing6/4/2020
DISABLE for Flex Scheduling
Add/Drop Listing

7/2/2020

Class Load Analysis

7/2/2020

Instructional Minutes by Student

2020 Q4

Master Schedule

7/2/2020

Master Schedule Board

2020 Q4
This will require an extensive redesign

Period Totals by Grade

2020 Q4
This will require an extensive redesign
Student Class Schedule Changes
7/2/2020

Student Room/Section Listing

2020 Q4This is a rarely used report
Student Schedule Listing

7/2/2020

Student Schedule Listing Wide

2020 Q4This will require an extensive redesign
Students With Unbalanced Academic Weight

2020 Q4
This is a rarely used report
Summary of Students by Course and Period

2020 Q4This will require an extensive redesign
Summary of Students by Teacher and Period

2020 Q4This will require an extensive redesign
Teacher Class Schedules

6/18/2020

Other Scheduling-Relates Pages
Course AttendanceIn Development6/18/2020
CoursesIn Testing6/4/2020

Classes - OldIn Testing6/4/2020DISABLE for Flex Scheduling
Email List
7/16/2020
Student Classes
7/2/2020
Others yet to be identified
7/16/2020
Attendance Pages and Methods
Teacher AttendanceIn Development6/18/2020
Student AttendanceIn Development
6/18/2020
Attendance Notifications (Communications)In Development
6/18/2020
Attendance Management
7/16/2020

Classroom Attendance
7/16/2020

Mass Change All Day Code
7/16/2020

Mass Change ATT Codes
7/16/2020

Mass Change Period Absences
7/16/2020
Mass Change Every Nth ATT Code
2020 Q4
Attendance Submission Log
7/16/2020

Attendance History and TotalsIn Development6/18/2020

Attendance Reports
To Be Evaluated
7/16/2020

Gradebook
Gradebook Creation and Linking

7/16/2020

Attendance Display for Assignment Dates
7/16/2020

Grade Reporting
Initialize GRD

7/16/2020

Grades page

7/16/2020

Attendance Class Totals

7/16/2020

Others To Be Determined
7/16/2020

Aeries Apps
EM2
7/2/2020

Aeries Mobile Portal
7/2/2020

Aeries Teacher App
7/2/2020

3rd Party Integrations
OneRoster API and CSV
7/16/2020

Aeries API
7/16/2020

Ed-Fi
7/16/2020

Create ROP Extract
7/16/2020

Others To Be Determined
7/16/2020

Long Term Items Not For Immediate Completion
SMS Catalog
Q4 2020
Arena Scheduling
Q4 2020

Flex SMS Board - Find Best Pd and other features
Q4 2020