Creating and Importing Grades

From the Grade Reporting Cycle click the mouse on the Create New Grade Reporting Table. The following form will display.



Make the appropriate selections for the grade reporting table and click the mouse on the Create button.


If you are not familiar with the grade process it is suggested that you review the Grade Reporting documentation.


Grade Reporting Scanner Sheets

From the Grade Reporting Cycle click the mouse on Print Grade Reporting Scanner Sheets. A selection box will display for printer lineup, print teachers using electronic grades and limited printout. After making the selections click the mouse on the OK button. The following is an example of a scan form generated.



After the scanner sheets have been bubbled by the teachers with the student’s grades they are scanned into the GRD table. From the Grade Reporting Cycle click the mouse on Read Grade Reporting Scanner Sheets and scan the grade scanner sheets.


Verify Grades

After scanner sheets have been scanned print the Grade Reporting Verification Listing. Teachers will use this report to verify the grades scanned. This report can then be used to correct any errors prior to the report cards being generated. The following is an example of the Verification Listing.



Grade Reporting Options

Prior to running the report cards verify and adjust the grade reporting options to the Summer School requirements. From the Grade Reporting Cycle click the mouse on Grade Reporting Options. The following form will display.



Recompute GPA and Class Rank

After the grade reporting options are complete the GPA and Class Rank must be computed. From the Grade Reporting Cycle click the mouse on Recompute Grade Report GPA and Class Ranking. The following selection box will display. Enter the number for the GPA selected to calculate the Class Rank. Click the mouse on the OK button.



When complete a message will display indicating the Class Rank and GPA have been updated. Click the mouse on the OK button.


Print Report Cards

From the Grade Reporting Cycle click the mouse on Print Report Cards to Parents. The following form will display.



From the options available click the mouse on the selections displayed. Click the mouse on the OK button. The report cards will display on the screen prior to printing if Preview all Reports  is set on. Click on the Printer icon to print report cards.


Transfer Summer School Grades

In order to transfer the grades to the regular schools HIS table this option must be performed in the District database. From View All Forms click the mouse on Update History from Summer School Grades.



Enter the server and database name. Enter the Year and click the mouse on the Login button.



The following selection box will display. Under Update from School click the mouse on the drop down arrow and select the Summer School. Under the Update into School click the mouse on the drop down and select the school that the grades will be copied into.



Select the Mark, Term and Year. Select a Default Course ID, School Taken at and the grade to be placed in the HIS table. The Default Course ID is used to add records to the HIS table that are not defined in the “Update Into School” course file. The option is also available to Limit which grade levels will be copied. Click the mouse on the OK button. A message will display indicating the number of students updated into the HIS table. Click the mouse on the OK button.


Recompute GPA and Class Rank

From the Grade Reporting Cycle click the mouse on Recompute Grade Report GPA and Class Ranking. The following selection box will display. Enter the number for the GPA selected to calculate the Class Rank. Click the mouse on the OK button.



When complete a message will display indicating the Class Rank and GPA have been updated. Click the mouse on the OK button.