The students attending summer school will need to be copied from the schools database into the summer schools database. From the Miscellaneous form, click the mouse on the Copy Many Students From Another School button. The default selections for copying students will display. Click the mouse on the up or down arrow keys to select the school. To change the Year, Server, or DB Suffix, click the mouse on the Change Server/DB button.
Prior to copying over the student records determine which student related tables will be copied. Click the mouse on the Update/Review Tables to Copy button. The following form will display.
The tables listed on the right default to be transferred. The tables listed on the left will not be transferred. To select a table to be transferred, click the mouse on a Table listed on the left. Click the mouse on the arrow in the middle of the form. When complete click on Exit.
The Copy Many Students From Another School will display. The update options available will display on the left side of the form and default with a black check in the middle of the box.
The Student Options must be changed and the following option must be selected.
- Assign new student numbers to avoid conflicts.
The following are optional standards that could be flagged:
- Add 1 to student’s grade level if the database was created for next year.
- Copy students in all BUT the highest grade if the high grade will not be attending summer school.
Click the mouse on each box on the left side of the form to flag or un-flag options. A black check mark will display for options selected. After selections are complete click the mouse on the Copy button. The following message will display with all options selected.
Verify the selections are correct. Click the mouse on the Yes button to continue. A message will display with the total number of students copied. Click the mouse on the OK button. It is recommended that the student data and related tables be verified to be sure they copied correctly. The number of incoming students should also be verified. These procedures must be repeated if more than one school is to be copied into the summer school database.