Effective for the 2019/2020 school year, districts must acquire Statewide Student Identifiers (SSIDs) and submit data for all Pre-K through Grade 12 students for whom the parent has consented to an evaluation, regardless if the child if found to be eligible for services.  This includes:

  • Infants and Toddlers referred to COEs and districts.
  • Preschool-age students referred to COEs or districts.
  • School-age students referred that are attending K-12 public schools.
  • School-age students referred that are attending private schools and are receiving services from a COE or district.


For more information, see CALPADS Flash #161


Here are the guidelines from CDE:

  • SSIDs must be obtained for Pre-Kindergarten through 12th grade students referred for services who are pending assessments, including students attending Private Schools.
  • For students attending Private Schools, create a school in Aeries and use a School Code (LOC.SC) of 0000002.
  • To create a "District/Pending" School in Aeries for Infants and Toddlers or students pending an assessment, populate the School Code (LOC.SC) with a number that is the combined (concatenated) number of the district's County Code (LOC.CC) number + the District Code (LOC.DC) number.  See snaphot below. (42+12345 = 4212345).  
  • Enrollment Start Date should be the date parental consent for the  assessment was signed for the student.
  • Students are tagged with a Student Program (STU.SP) which is translated in CALPADS Code Translations as Code - 50 Non-ADA Enrollment.
  • Once an SSID is obtained, the student remains enrolled until the assessment is complete.
  • If the student qualifies for Special Education services, select from the following scenarios:
    • If the student is enrolled at the Aeries Private School and will remain at their private school, the student should continue enrollment in the Aeries Private School with an enrollment code of 50 Non-ADA Enrollment.  
    • If the student is enrolled at the Aeries Private School and will now receive services from one of the district's schools, the student should be enrolled in the appropriate school and the Student Program (STU.SP) is changed to a Code - 10 Primary Enrollment upon enrollment.
    • If using a "District/Pending" School in Aeries to monitor pending assessments and the student is an Infant or Toddler, the student remains enrolled at the "District/Pending" School with an enrollment code of 50 Non-ADA Enrollment until they transition to a Private School or a one of the district's schools.
    • If using a "District/Pending" School in Aeries to monitor pending assessments and the student will attend a Private School, the student should be enrolled in the Aeries Private School with an enrollment code of 50 Non-ADA Enrollment.   
    • If using a "District/Pending" School in Aeries to monitor pending assessments and the student will now receive services from one of the district's schools, the student should be enrolled in the appropriate school and the Student Program (STU.SP) is changed to a Code - 10 Primary Enrollment upon enrollment.
  • If the student does not qualify for Special Education services, the student is No Showed using a "No Show" (N470) code.



For a District School use a School Code (LOC.SC) of the county code number + the district code number.