Enrolling a student in a Secondary School – Pulling a Student record from a prior year

This solution is created with the expectation that Code Tables, the Calendar and Terms are already set in your database.

When a student cannot be found with Student Lookup, the Add-Search form nor the Search Prior Year, the whole student record needs to be input.  

Choose the Student Not Found from the lower left of the District Lookup form.

This will return you to the Student Demographic page ready for this input of the Whole Student Record.

The light blue fields denote district managed mandatory data population.  Meaning the data MUST be added in those fields before the record may be saved.  If a field is missed and the Update button is selected, a warning will appear and the field will turn yellow.

Make all necessary changes to the information, then Update the student record.

The student is now active in your data.

You will notice an Attendance Error will appear in red.  This shows that the student needs to be enrolled in Attendance.

BEFORE you Update a student in Attendance it is important that you have the Grade and Program (Prog) appropriately set (also important, but less commonly used; Attendance Programs 1 and 2 (AttPrg1 AttPrg2), Inter-District Transfer (IntDst) and Inter-District Transfer District (TransDist))

Select the Update Attendance button at the bottom of the page.

Select the student Effective Date from the drop down and click OK.  This should be the students’ first day of school.

The student will now need to be added to Classes.

From the Navigation Bar select Student Data | Scheduling | Classes or filter on classes.

Set the Course Attendance Effective Date.  This should be the students’ first day of school.

Use the Add New Record or the Add Many New Records to add sections to the student.  Or you may use the View MST to find and add sections to the student.

Add sections as necessary to provide the student with a complete class schedule.

Once the student has been added to sections, you might want to view the Course Attendance data.  Notice on the student below, the Stop Date of the Fall class and the Start date of the Spring class are already populated.

You have completed your new student Enrollment.