After grades are complete the Copy Grades to GRH in Grade Reporting, Functions will copy grades from the GRD table to the Grade History (GRH) table and will store all grade history such as citizenship, comments, absences, tardies, etc. Click on the Select Which Mark to Move to GRH drop down and a menu will display the available Marks to Move. Click on the Copy Grades to Grade History (GRH) button and the grades will be copied to the GRH table.
This information can be displayed by clicking the Grade History form under Grade Reporting or under Student Data, Grades.
After semester grades are complete the Copy Grades to Transcripts in Grade Reporting, Functions will copy grades from the GRD table to the students’ Course History (HIS) table. The Course History (HIS) table records will print on a student’s transcript. Click the mouse on the Copy Grades to Transcripts link. The following selection will display.
The correct term and year must be entered for the current marks to be stored in course history. Semester is usually denoted as 1 for fall, 2 for spring and 3 for summer. To move quarter classes as well as semester and year classes click the mouse on the button to Move all applicable classes to HIStory.
To move only quarter classes to HIStory click the mouse on Move ONLY quarter classes to HIStory. This option should only be done at the end of a quarter. Quarter classes are considered to be course records having a “Q” in the Term or TM field. If the school is set up as a track school, enter a track number in the Enter Track field or leave this blank to indicate all tracks. To move all but one track each track must be moved separately.
To move marks to history for one particular grade level select it in the Student Grade dropdown. If Multiple Marks are maintained choose which mark to be moved. Click the mouse on the Copy Grades to Transcripts (HIS) button. The message HIS table updated with current grades will display when complete. Click the mouse on the OK button. The Student Transcript form will now display the current grades.