Add a Student to Independent Study Program
To add a student to the Independent Study program, use the Student Data, Demographics page.
Student Program Code
A Program code (STU.SP) for "Independent Study" needs to be added to the Update Code Table page. See Update Code Table
NOTE: Additional Program (STU.SP) codes can be used to breakdown the type of Independent Study: Course Based (CBIS) or Traditional (TIS). The Attendance Program STU.AP1 field can also be used. An example of this would be to use the STU.SP as I ( Independent Study) and the STU.AP1 fields for CBIS and TIS.
From Student Data Navigation tree click the mouse on Demographics and the following form will display.
Click on the Change button at the bottom of the form to populate the Program - Prog field. From the Prog down field on the Demographics form and select the Independent Study Code and click Update.
The following message will display in red. This message indicates that the student’s Attendance Enrollment needs to be updated to match the Student Demographics.
Click the mouse on the Update Attendance button at the bottom of the Student Demographic form to update the student’s enrollment with the Independent Study code. In the Leave Date field, enter the last day the student will be in the regular program. Enter the first day the student will start Independent Study in the Enter Date field. Verify the dates are correct. Click the mouse on the OK button.
Now you will see the student’s Attendance Enrollment displays the new enter into the Independent Study program as needed.
Updating Student Attendance in Independent Study
Update the Attendance for all dates the student will be attending Independent Study with the Independent Study Incomplete code.
From Student Data on the Navigation tree click on Attendance and the following form will display.
Click on Update ATT Data and select the date range and correct absence code.
To manually enter the student’s attendance, from Student Data click the mouse on Attendance. Enter the appropriate codes on the dates.
Student Returning to Regular Program
When the student returns from Independent Study, remove the Independent Study code from the Program - Prog field from the Student Data form.
The following message will display in red after the Prog code has been removed. This message indicates that the student’s enrollment needs to be updated to match the Student Demographics page.
Click the mouse on the Update Attendance button at the bottom of the Student Demographics form to remove the independent Study code from the student’s enrollment. The Update Student Attendance form will display. In the Leave Date field, enter the last day the student will be in Independent Study. Enter the first day the student will start back to the regular program in the Enter Date field. Verify the dates are correct. Click the mouse on the OK button.
The students Attendance Enrollment will now reflect the change.
Change Incomplete Code to Complete in Attendance
The teacher must provide a document indicating which dates the student completed the assignments. The Incomplete attendance reason code can then be changed to the Complete code for these dates.
From the Attendance form, click the mouse on the Incomplete code for the dates indicated and enter the Complete code. Press Enter to change the codes. Leave the remaining days flagged as Incomplete for the days that the student did not complete the assigned work.
Changing Incomplete Code to Complete can also be accomplished on the Attendance Management form. Please see our documentation here; Attendance Management