Enrolling a student in a Secondary School – Pulling an Inactive Student from another School in the District

This solution is created with the expectation that Code Tables, the Calendar and Terms are already set in your database.

When an enrolling student is not found within your Student Lookup, that student may have previously attended another school in your district this year.  The Add button allows a search of all the schools in your district.

Input a portion of the student’s name or the Birth Date or the Permanent ID of the student.  A list of potential matches will appear in the middle of the form.  If the student is in the list, be sure that there is data in the Status field (this shows that the student has been inactivated at the previous school), select the record and click Transfer Student.

If the student was not in the list, use the Student Not Found.  The system will prompt to look for a sibling. 

Answering Yes will will bring up the Search Criteria options again and will include possible matching siblings based upon like Phone Numbers or Last Name in Student Data and Contacts data.

If you did not find your student from the Add-Search Form, click here for the next place to find a re-enrolling student.

Notice that the student is now active in your data.

Make all other necessary changes to the information, then Update the student record.

You will notice an Attendance Error will appear in red.  This shows that the student needs to be enrolled in Attendance.

BEFORE you Update a student in Attendance it is important that you have the Grade and Program (Prog) appropriately set (also important, but less commonly used; Attendance Programs 1 and 2 (AttPrg1 AttPrg2), Inter-District Transfer (IntDst) and Inter-District Transfer District (TransDist))

Select the Update Attendance button at the bottom of the page.

Select the student Effective Date from the drop down and click OK.  This should be the students’ first day of school.

The student will now need to be added to Classes.

From the Navigation Bar select Student Data | Scheduling | Classes or filter on classes.

Set the Course Attendance Effective Date.  This should be the students’ first day of school.

Use the Add New Record or the Add Many New Records to add sections to the student.  Or you may use the View MST to find and add sections to the student.

Add sections as necessary to provide the student with a complete class schedule.

Once the student has been added to sections, you might want to view the Course Attendance data.  Notice on the student below, the Stop Date of the Fall class and the Start date of the Spring class is already populated.

You have completed your Enrollment of an inactive student pulled from another school in the District