Enrolling a student in a Secondary School – Reactivating an Inactive Student in this School
This solution is created with the expectation that Code Tables, the Calendar and Terms are already set in your database.
A student may have previously attended your school. Because of this, the student Search should be used. Enter a portion of the last name of the student.
Most often you will find that the returning student is inactive. Because of this, it is required that you turn on the Include Inactive Students option, then use the Search to refresh the list.
This list will show, among other items, the student’s Last Name, First Name, Perm ID, Status and Birthdate. Some of these items can be used to verify that the enrolling student is the same as the student in the list.
If the student is listed, select that student.
If you did not find your student from the Lookup Form, click here for the next place to find a re-enrolling student.
Once the student is retrieved, the student on the screen will show an inactive Status.
Select Change at the bottom of the page.
Update the Status to Active (this is the “blank” code).
Make all other necessary changes to the information then Update the student record.
You will notice an Attendance Error will appear in red. This shows that the student needs to be enrolled in Attendance.
BEFORE you Update a student in Attendance it is important that you have the Grade and Program (Prog) appropriately set (also important, but less commonly used; Attendance Programs 1 and 2 (AttPrg1 AttPrg2), Inter-District Transfer (IntDst) and Inter-District Transfer District (TransDist))
Select the Update Attendance button at the bottom of the page.
Select the student Effective Date from the drop down and click OK. This should be the students’ first day of school.
The student will now need to be added to Classes.
From the Navigation Bar select Student Data | Scheduling | Classes or filter on classes.
Set the Course Attendance Effective Date. This should be the students’ first day of school.
Use the Add New Record or the Add Many New Records to add sections to the student. Or you may use the View MST to find and add sections to the student.
Add sections as necessary to provide the student with a complete class schedule.
Once the student has been added to sections, you might want to view the Course Attendance data. Notice on the student below, the Stop Date of the Fall class and the Start date of the Spring class is already populated.
You have completed your Enrollment.of a re-activated student.