E155 Exit Code – Year End Enrollment Exit Same School

Exit code of E155 – Year End Enrollment Exit Same School has been added to CALPADS.  Aeries will automatically extract all open enrollments within 14 calendar days of the last day of school. This code will not display in Aeries. This code will be included in the CALPADS SENR extract. The SENR file must be sent up at the end of the school year to close all open enrollments.

  • The only exceptions to this rule are the following: 
    • Open Enrollment records for students with Next Grade (STU.NG) = 13 (graduating seniors) will be excluded from this process and will NOT have an E155 exit submitted. If the End of Year (STU.EOY) or the High School Graduation (STU.HSG) status fields are blank, the student's SENR record will NOT contain an exit code. This is by design, because every 12th grade student needs to have the correct end of year or completion code submitted. If a12th grade student will be returning for school the next year, their Next Grade (STU.NG) field needs to be changed from 13 to 12. If the Next Grade field is changed to 12, the E155 Exit Code will be extracted and the student will be rolled into the new year database. 
    • Open Enrollment records for Secondary Students will be closed out with the exit code of E170 as required by CALPADS.

E150 Exit Code – Mid Year Enrollment Update

Exit code of E150 – Mid Year End Enrollment Update has been added to CALPADS.  Aeries will automatically extract the E150 code for 440 – Program change attendance records for the following situations:

• Grade level, greater than 14 days before the end of the school year; or
• Student School Transfer Code; or
• District of Geographic Residence, or
• Enrollment Status Code

Note:  Per CALPADS, the E150 exit code requires a new enrollment record at the same school within 1 day. Therefore, if the exit date is a Friday, the new enrollment start date will be a Saturday in the SENR file.

This code will be extracted throughout the year and will not display in Aeries, only in the CALPADS SENR extract.