Portal Groups are security groups used to associate permissions with Parent, Student, Teacher, and Substitute Teacher accounts. There is also a Restricted Portal Accounts group which is used to restrict access to certain parent portal accounts.
To set up Portal Group Security, click Portal Groups under the Security node on the navigation menu.
The following form will display.
Select a Portal Group to assign permissions to by clicking a Portal Group name.
NOTE: The Substitute Teachers portal group can be given different permissions than Teachers portal group.
Select a School to assign portal group permissions from the dropdown list. The schools available to select from the dropdown list come from the LOC table.
NOTE: You can assign permissions to a Portal Group for one school and then push those same permissions to another school.
Once a Portal Group and School are selected, deselect the Display Current Permissions option to display all security areas as well as the permission check boxes for each security area. To set permissions for the Portal Group, click the appropriate permission boxes for each area.
Once all permissions have been set for the Portal Group, select the Display Current Permissions box and the form will now only display the permissions assigned to the Portal Group.
NOTE: The permissions selected are saved automatically. To assign additional permissions for a Portal Group, deselect the Display Current Permissions option to again view all security areas.
Teacher Group Additional Permissions
Additional Group or User permissions can be given to specific teachers' user accounts. In the example below, in addition to the permissions allowed for the Teachers Group, this specific teacher has permissions to Supplemental Attendance Data and to View All Students in Current School. Teachers could also be assigned these permissions via a Group.
NOTE: if a Substitute Teacher account is created for a teacher who has been granted additional permissions, only the Substitute Teachers Group permissions will apply, not the additional permissions.
Restricted Portal Accounts
The Restricted Portal Accounts group on the Portal Groups page can be used to restrict the access given to certain portal accounts. The Restricted Portal Accounts group works in conjunction with the Parent Access Restriction feature described in another article.
To set up the Restricted Portal Accounts group permissions, go to Security | Portal Groups on the navigation menu. The following page will display. Click Restricted Portal Accounts.
When setting up the permissions for the Restricted Portal Accounts, only grant permissions to areas you want a restricted portal account to be able to access. Restricted Portal Accounts permissions can be set up on a school by school basis.
As shown below, the Restricted Portal Accounts group for Screaming Eagle High School will only allow a restricted portal account to view Student Demographics and Enrollment History at this school.
If the SSD restriction is removed from a student, the portal account will again look at the Parents Portal Group for permissions.
Push Permissions to Other Schools
The Portal Groups page has a Push Permissions to Other Schools feature. This can be used to push Portal Group security permissions that have been set up for one school and Portal Group to the same Portal Group at other schools.
After setting up permissions for a Portal Group and school, click the Push Permissions To Other Schools button.
A form will display with the list of schools from the LOC table.
Individual schools can be selected, or all schools can be selected at once by checking the box at the top of the Push? column.
After selecting the schools to push permissions to, click the Push button. The process will complete immediately.