Overview

Aeries has created two new Course Level codes to replace code 40 (College Level) to support the new CALPADS "Course Non Standard Instructional Level" codes. 

  • 23 - College Credit Only- A college-level, college credit bearing course in which a student receives only college credit upon successful completion. Here are some examples: 
    • Courses taken voluntarily by the student with no affiliation to the district or teacher
    • Taught only by a college professor
    • Student only gets college credit (no high school credit)
    • Cannot count towards graduation requirements or GPA calculations but MUST be in HIS so it gets reported to CALPADS
    • Course WILL count towards the student's College-Career Indicator (CCI) status.
  • 24 - Dual Credit- A college-level, college credit bearing course in which a student receives high school credit and may also receive college credit upon successful completion of any other specific requirements.
    • Articulated course (meaning they have an agreement between community college and teacher) taught by a high school teacher or college professor
    • Course received college credit AND high school credit
    • Student has no choice if this counts for graduation or displays on transcript just like a normal course


Note: The Course Level of "40 – College Level" should be retired.  All current courses with the Course Level of "40 – College Level" should be updated to either the 23 or 24 code as appropriate.


These changes impact the following areas:

  • Transcripts Page and Reports:
    • Courses with a Course Level of "23 – College Credit Only" are not included in the GPA calculation
    • A new Transcript Definition option has been added to "Hide Credits if Course Level = 23 (CRS.CL=23)". If selected, the credits will not displayed for these courses on the transcript.


  • The GPA calculation functions have been updated to ignore Course Level "23 - College Credit Only" when performing the calculations.


  • Courses - A new field for “College State Course Code” has been added under the California Specific Fields tab. This field will only be available if the Course Level is "24 – Dual Credit".  This new field only allows codes for CTE and specific college credit courses. If it is populated, it will be used in lieu of the regular State Course Code when extracting for any student who has College Credit Hours (HIS.CH) greater than 0, to indicate they met any other specific requirements to receive the college credit.


  • CALPADS Extracts - The End of Year CRSC and SCSC extracts have been adjusted to support course levels "23 – College Credit Only" and "24 – Dual credit" codes.
    • For "24 – Dual Credit" courses, if they have the College Credit Hours field populated, a new course section and student course section will be virtualized and include the 24 value in the extract.  The new CRS College Credit State Course Code value (if different) will also be extracted. This will allow only certain students in a section to be marked as receiving college credit.


How to enter a College Credit course on a student's transcript


Step 1 - Create two sets of College Credit Courses in the Course (CRS) table. One set should be titled as Dual Credit and one set as College Credit Only. At a minimum, you should have one for each of the specific CALPADS State Course Codes that are specific to College courses.


Course Level 23, option on TDF to either just hide Credits on transcript, and leave course and college on transcript. Or to hide all courses with CL=23 completely.


Course level 24 - Indicates a dual enrollment college credit course, which means the student earns high school credit, and possibly college credit for the same course. 


1) The College Credit Hours (HIS.CH) field is NOT a CALPADS-reportable field.  As long as it is greater than zero, it triggers the CALPADS extracts to make sure the CL = 24 and if there is a different College State Course Code (CRS.CC3) populated, it extracts that instead of the value of the regular State Course Code field (CRS.C3). That's the way specific students in a section will be tagged as receiving College Credits and the rest may not. Note School of Dual Enrollment (HIS.SDE) MUST be filled out along with HIS.CH field in order to extract properly to CALPADS.


Since it is a trigger only, it is entirely up to the district to determine what value should be populated there. Some may just put the number of credits the college will award for the course (usually 3-4).