Overview

Aeries has created two new Course Level codes to support the new CALPADS "Course Non Standard Instructional Level" codes. Make sure these codes are translated in your Calpads code translations table.

  • 23 - College Credit Only- A college-level, college credit bearing course in which a student receives only college credit upon successful completion. Here are some examples: 
    • Courses taken voluntarily by the student with no affiliation to the district or teacher
    • Taught only by a college professor
    • Student only gets college credit (no high school credit)
    • Cannot count towards graduation requirements or GPA calculations but MUST be recorded on Transcript (HIS) so it gets reported to CALPADS
    • Course WILL count towards the student's College-Career Indicator (CCI) status.
  • 24 - Dual Credit- A college-level, college credit bearing course in which a student receives high school credit and may also receive college credit upon successful completion of any other specific requirements.
    • Articulated course (meaning they have an agreement between community college and teacher) taught by a high school teacher or college professor
    • Course received college credit AND high school credit if they meet the requirements
    • Student has no choice if this counts for graduation or displays on transcript just like a normal course
    • Course WILL count towards the student's College-Career Indicator (CCI) status.


Note: The Course Level of "40 – College Level" should be retired.  All current courses with the Course Level of "40 – College Level" should be updated to either the 23 or 24 code as appropriate.


These changes impact the following areas:

  • Transcripts Page and Reports - Adding courses that students take at college to their Course History table (HIS) will demonstrate the student's College/Career Readiness. 
  • Options:
    • Courses with a Course Level of "23 – College Credit Only" are not included in the GPA calculation
    • A new Transcript Definition option has been added under the Record Details pane that can be applied to any Transcript Definition:  Hide College Credit Only Courses (CRS.CL = 23)
      • Hide Credits on transcript, and leave course and college on transcript
      • Hide entire record completely


  • Courses - A new field for “College State Course Code” has been added under the California Specific Fields tab. This field will only be available if the Course Level is "24 – Dual Credit".  This new field only allows codes for CTE and specific college credit courses. If it is populated, it will be used in lieu of the regular State Course Code when extracting for any student who has College Credit Hours (HIS.CH) greater than 0, and the School of Dual Enrollment field (HIS.SDE) matched to one of their local schools to indicate they met any other specific requirements to receive the college credit.  These records will have virtualized course section records (CRSE and SCSC) in order to differentiate them from the students who did NOT receive college course credits for this same course.


  • CALPADS Extracts - The End of Year CRSC and SCSC extracts have been adjusted to support course levels "23 – College Credit Only" and "24 – Dual credit" codes.
    • For "24 – Dual Credit" courses, if they have the College Credit Hours (>0) and the School of Dual Enrollment fields populated, a new course section and student course section will be virtualized and will include the 24 value in the extract. The new CRS College Credit State Course Code value (if different) will also be extracted. This will allow only certain students in a section to be marked as receiving college credit.
    • For "23 - College Credit" only courses, the College Credit Hours (>0) and the School of Dual Enrollment fields must both be populated in order for the record to be extracted as a college credit type course and be included in the CA Dashboard for College/Career Readiness.


Courses Needed For Proper Reporting

There should be a set of specific College Course Codes added to the Course Table to use in these circumstances. There are 10 specific college course codes created by CALPADS to report College Courses. 

  • 9020    College Credit Course - Visual Arts
  • 9082    College Credit Course - Dance
  • 9096    College Credit Course - Theater
  • 9120    College Credit Course - English
  • 9154    College Credit Course - World Languages
  • 9200    College Credit Course - History/Social Science
  • 9227    College Credit Course - Other
  • 9273    College Credit Course - Mathematics
  • 9303    College Credit Course - Music
  • 9358    College Credit Course - Science


Districts should create TWO sets of these courses, one marked with Course Level 23-College Only and one with 24-Dual Credit. The set of courses with the Course Level 24 should have the Subject area codes and UC/CSU codes reviewed, as these courses WILL count towards the student's Graduation Status. 


College type definition and options:

  • Course Level 23 - A college-level, college credit bearing course in which a student receives only college credit upon successful completion. Option on TDF to either hide Credits on transcript, and leave course and college on transcript or hide all courses with CL=23 completely.


  • Course level 24 - A college-level, college credit bearing course in which a student receives both high school and college credit upon successful completion. 


How to enter a College Credit course on a student's transcript


Create two sets of College Credit Courses in the Course (CRS) table. One set should be titled as Dual Credit and one set as College Credit. At a minimum, you should have one for each of the specific CALPADS State Course Codes that are specific to College courses.


Course level 23 - The College Credit Only course must be added to the transcript in order to be reported to CALPADS with the following fields populated.  The School (HIS.SC) should be the college code set up in your CHI table.  The year, term, grade, course number and mark should be filled out and optionally the credits attempted and credits completed.  If the course was not taught by a teacher in the district, leave the Staff ID number blank. When the staff ID is left blank, a SEID of 10 9's is inserted into the file. A section number is not required since it is virtualized.  If a section is entered, it must be a valid section that has the correct tags for the course being reported.  In addition, you must also populate the HIS.SDE (Dual Enrollment Credit School) and HIS.CH (College Credit Hours) fields.  These fields are very important as they are trigger fields for the college course to extract properly for this code.



Course level 24 - The Dual Credit Course must be added to the transcript in order to be reported to Calpads with the following fields populated. The School (HIS.SC) should be the college code set up in your CHI table.  The year, term, grade, course number and mark should be filled out and optionally the credits attempted and credits completed.  When reporting the staff ID, the number must exist in the Staff table if taught by a teacher in the district. When the staff ID is left blank, a SEID of 10 9's is inserted into the file. A section number is not required since it is virtualized.  If a section is entered, it must be a valid section that has the correct tags for the course being reported. In addition, you must also populate the HIS.SDE (Dual Enrollment Credit School) and HIS.CH (College Credit Hours) fields. These fields are very important as they are trigger fields for the college course to extract properly for this code. If there is a different College State Course Code (CRS.CC3) populated, it extracts that instead of the value of the regular State Course Code field (CRS.C3). That way specific students in a section will be tagged as receiving Dual Credit and the rest may not.



NOTE:  School of Dual Enrollment (HIS.SDE) and College Credit Hours (HIS.CH) must be filled out in order to extract college courses properly. These fields are very important as they are trigger fields for the college courses. They are not report-able fields, only a trigger to make sure the CL is flagged as 23 or 24 in the CRSC/SCSC files. Since it is a trigger only, it is entirely up to the district to determine what value should be populated. Some may just enter the number of credits the college will award for the course (usually 3-4).