CALPADS - Current Known Issues ** FIXED 03/30/2023

CALPADS - Current Known Issues ** FIXED 3/30/2023

This page will be updated with the latest CALPADS information.  

Refer to the CALPADS Known Issues link for open CALPADS issues:  Current Known Issues - CALPADS User Manual



All issues have been resolved.


  • CALPADS has released the new SSID Matching Tool as of August 10th 2022.  Refer to this document for instructions on how to use the SSID Matching Results File to manually populate the SSID into Aeries into the State Student ID (STU.CID) field.   CALPADS Extracts - SSID Matching Tool  ***Released 03/30/2023. See CALPADS Extracts Identifiers
  • Statewide Student Identifier (SSID) Requests –  We will be working on utilizing the new CALPAD SSSID Match Results Output file to include an Import process in Aeries for easier SSID assignment.   **In Development

 November 22nd Update:   We have been notified by CALPADS that the SSID Matching Results file layout will be changed.  The expected release date is November 29th.  

  • STAS for Period Attendance Schools - Attendance History configuration (AHS table) process needs to be fixed for option: "Calculate Attendance Totals Based on Period Attendance "STAS extract occasionally fails for Negative Attendance Schools who are calculating Days attended by Period Attendance. **
    **The 6/23/22 update contains this fix.
    Follow the Aeries Idea to continue to be notified of the progress: 
  • CALPADS Extracts - SENR ODS Reconciliation – generate multiple files ***The 6/22/22 update contains this change.  See CALPADS Extracts - SENR ODS Reconciliation
    • Here are the Revision Notes:  CALPADS Extracts - The SENR Operational Data Store (ODS) tab now provides SENR extracts that are output in a zip file which contains separate files which are required due to changes with the operational key fields in the SENR extract. The sub-files are prepended with the order in which they should be uploaded, 001, 002, 003, etc. Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed.   Note: Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed.  
  • CALPADS SPRG ODS Extract ***The 6/21/22 Aeries update contains this fix.  Here are the Revision Notes: CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.
    • Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Aeries Programming will adjust the Aeries SPRG ODS Reconciliation process to add the Academic Year to the Delete files prevent the CALPADS Failed message and allow the records to post.
  • STAS Errors - ***The 6/13/22 the Aeries update contains fixes for these issues.  Here are the Revision Notes:

    • 6/13/22 Update - CALPADS STAS and Attendance History The Update Attendance History process no longer includes in-school suspensions as days present. The independent study counts are no longer included in any other counts. The Attendance History Configuration process must be run with this version to recalculate the Attendance History (AHS table) before creating the CALPADS STAS extract.

    • During our testing in the CALPADS Staging environment, we determined that the following STAS errors are generating due to incorrect STAS calculations.

      • STAS0306 - Invalid Days Attended in-Person

      • STAS0308 - Invalid In-School Suspension days attended

      • STAS0309 - Invalid Excused Non-Suspension days absent

      • STAS0318 - Invalid Total Absences and Days Attended

      • STAS0588 - Invalid ADA-Generating Independent Study Days

  • SELA Import Process -**On 5/31/22 CALPADS implemented their fix, so you can resume the SELA Reconciliation process
    Due to CALPADS error #6119 - “SELA ODS Extract not pulling most recent ELAS effective start date record”, we recommend NOT downloading a CALPADS SELA ODS file and using the Aeries SELA Import process until the error is fixed.  We did confirm that once the SELA ODS file is corrected, using the Aeries SELA Import process will correct the data in Aeries.

5 people like this

I would like to suggest that SINF be added to the ODS reconciliation process. 

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