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CALPADS - Current Known Issues ** FIXED 3/30/2023

This page will be updated with the latest CALPADS information.  

Refer to the CALPADS Known Issues link for open CALPADS issues:  Current Known Issues - CALPADS User Manual

OPEN ISSUES

All issues have been resolved.

CLOSED ISSUES

• CALPADS has released the new SSID Matching Tool as of August 10th 2022.  Refer to this document for instructions on how to use the SSID Matching Results File to manually populate the SSID into Aeries into the State Student ID (STU.CID) field.   CALPADS Extracts - SSID Matching Tool  ***Released 03/30/2023. See CALPADS Extracts Identifiers
• Statewide Student Identifier (SSID) Requests –  We will be working on utilizing the new CALPAD SSSID Match Results Output file to include an Import process in Aeries for easier SSID assignment.   **In Development

 November 22nd Update:   We have been notified by CALPADS that the SSID Matching Results file layout will be changed.  The expected release date is November 29th.  

• Follow the Aeries Idea to continue to be notified of the progress: CALPADS SSID Match Results Output File
  

  
  

• SENR Extract - Students are being skipped from the SENR file if they have a N470 in CALPADS but not in Aeries and are subsequently enrolled in Aeries.  The N470 in CALPADS is canceling out the new Aeries enrollment.  **The 9/22/2022 update contains this fix.  
  • Here are the Revision Notes:  CALPADS Extracts - For California users, student enrollment records were improperly excluded from the final SENR Extract when the CALPADS SENR ODS extract file contained an SENR record with an N470 exit reason, fixed.
  • Students are being skipped in the New SENR extract process if N470 exists in CALPADS
    
• CALPADS Extract Changes required - Due to the changes CALPADS launched in their new environment, we were notified that we need to make immediate adjustments to several CALPADS Extracts. We are beginning development work on them now, and will update as we move along this process. The following link has detailed information: Known Issue - CALPADS Extract Changes required.     **CALPADS released Update Flash #224 with the details of the required file changes.  
  • Change Enrollment Update extract processes
    • Change CALPADS process to generate multiple SENR files  ****Released 6/22/2022.   See CALPADS Extracts - SENR ODS Reconciliation
    • Change CALPADS Process to generate multiple SPRG files  **Released 08/25/2022. See CALPADS Extracts Enrollment Update Tab
  • Remove Replacement file type from all remaining extracts
    • CALPADS SPRG - Remove the transaction code "R" from the SPRG files  **Released 08/25/2022
  
  
• Pandemic EBT Benefits 2022 - Upon instructions from CDE, we began working on the changes needed to allow customers to generate monthly STAS files to upload to a CDE website to be set up, in order to allow the issuing of P-EBT benefits to qualifying families with student(s) having 5 or more absences during each month or 5 or more days of Independent Study.  Our process will allow the Attendance History calculations to be done for a specific range of dates to facilitate this process. **
  ** The 7/7/2022 update contained Date Ranges for the Attendance History Configuration.  See Attendance History Configuration

• STAS for Period Attendance Schools - Attendance History configuration (AHS table) process needs to be fixed for option: "Calculate Attendance Totals Based on Period Attendance "STAS extract occasionally fails for Negative Attendance Schools who are calculating Days attended by Period Attendance. **
  **The 6/23/22 update contains this fix.
  Follow the Aeries Idea to continue to be notified of the progress:  https://ideas.aeries.com/forums/926386/suggestions/45274168 
  
• CALPADS Extracts - SENR ODS Reconciliation – generate multiple files ***The 6/22/22 update contains this change.  See CALPADS Extracts - SENR ODS Reconciliation
  • Here are the Revision Notes:  CALPADS Extracts - The SENR Operational Data Store (ODS) tab now provides SENR extracts that are output in a zip file which contains separate files which are required due to changes with the operational key fields in the SENR extract. The sub-files are prepended with the order in which they should be uploaded, 001, 002, 003, etc. Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed.   Note: Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed.  
    

• CALPADS SPRG ODS Extract – ***The 6/21/22 Aeries update contains this fix.  Here are the Revision Notes: CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.
  • Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Aeries Programming will adjust the Aeries SPRG ODS Reconciliation process to add the Academic Year to the Delete files prevent the CALPADS Failed message and allow the records to post.

• STAS Errors - ***The 6/13/22 the Aeries update contains fixes for these issues.  Here are the Revision Notes:

  • 6/13/22 Update - CALPADS STAS and Attendance History The Update Attendance History process no longer includes in-school suspensions as days present. The independent study counts are no longer included in any other counts. The Attendance History Configuration process must be run with this version to recalculate the Attendance History (AHS table) before creating the CALPADS STAS extract.

  • During our testing in the CALPADS Staging environment, we determined that the following STAS errors are generating due to incorrect STAS calculations.

    • STAS0306 - Invalid Days Attended in-Person

    • STAS0308 - Invalid In-School Suspension days attended

    • STAS0309 - Invalid Excused Non-Suspension days absent

    • STAS0318 - Invalid Total Absences and Days Attended

    • STAS0588 - Invalid ADA-Generating Independent Study Days

• SELA Import Process -**On 5/31/22 CALPADS implemented their fix, so you can resume the SELA Reconciliation process
  Due to CALPADS error #6119 - “SELA ODS Extract not pulling most recent ELAS effective start date record”, we recommend NOT downloading a CALPADS SELA ODS file and using the Aeries SELA Import process until the error is fixed.  We did confirm that once the SELA ODS file is corrected, using the Aeries SELA Import process will correct the data in Aeries.