Aeries Revision Notes 1/15/2021

We're changing the style of our revision notes and appreciate your feedback: https://aeries.link/revision-notes    


New Features

  • Leaver Manager - A Contacts button was added which opens a pop-up window containing all relevant contacts for the student. 
  • Standards Based Grades 
    • The Print option was added at the district level, teacher level, and for office staff. See Print Standards Based Report Cards.
    • The loading of the print icon in the title of the page was improved. 
  • Course Requests
  • Scheduler
    • For schools using Section Staff, the new Preferred Staff field will be honored. If this field is populated, a student will not be scheduled into a section if the section's Primary Teacher does not match the Preferred Staff. See Flex Scheduling - Student Course Requests
    • For schools using Flex Scheduling, the Time Range will be honored when scheduling students. A student will not be scheduled into a section if that section's Flex period meets outside the time range set for the student. See Flex Scheduling - Student Course Requests
  • Student Course Requests Report - For schools using Section Staff, the report now displays data from the Preferred Staff field.
  • Scheduling Course Request Letter to Parents Report - For schools using Section Staff, the report now displays data from the Preferred Staff field if the Show Teacher Preference option is set.
  • Classes
    • For schools using Flex Scheduling, the Time Range fields were added. This replaces the Period Range feature for non-Flex schools, and the fields apply only to current classes. See Flex Scheduling - Classes
    • The walk-in scheduler within the Classes page now honors the Time Range. A student will not be scheduled into a section if that section's Flex period meets outside the time range set for the student. See Flex Scheduling - Classes
  • Master Schedule and Scheduling Master - The Attendance Permission flag now allows users to change the permission for the primary teacher in a Flexible Scheduling and Section Staff schools. 
  • Recompute Cumulative GPA and Class Rank - Locking the calculation of class ranks by the selected grades or cohorts is now supported. See GPA Configurations Page and Grade Reporting - Recompute Cumulative GPA, Credit and Class Rank
  • Attendance Audit Listing Report - The report now shows multiple attendance audit errors for each student. There is an option to print the old report. 
  • Financial Transactions - The page now includes the new 2020 and 2021 1098-T tax forms on the Reports button, defaulting to 2020. There is an option to print 2018 and 2019 as well.
  • Import Test Results 
  • Data Confirmation Status Report - The Income Survey information column has been added to the report. See Data Confirmation Process for Office Staff
  • Attendance Letters to Parents 
    • Class Attendance is now supported. 
    • The Options page was updated to the standard styling and has been made more responsive to screen sizes. 
  • Letter Log - Class Attendance is now supported. 
  • Gradebook Summary Report 
    • The report no longer displays future terms or grading periods. See Student Gradebook Summary
    • Multiple grade levels can now be selected instead of All or one grade, and a Hide % option was added. 
  • Student Summons Call Slip Report - The Student Name font was increased from size 10 to 12 and bolded. 
  • Import Data to Aeries - The SLH table was removed from the list. 

  • Mass Add Student Related Data - The SLH table was removed from the drop-down list. 

  • Query - The ABS.IPO (In-Person-Only) field was added to the Absence (ABS) table, which allows it to be used only on non-remote days for schools. 

  • Update Absence Code - The In-Person-Only Absence code is now supported, and is only to be used for days in attendance which are In-Person and not Remote Only. 

  • Absence Code Table Report - The In-Person-only field was added to Absence (ABS) table. 

  • Teacher Attendance - This page now supports preventing In-Person-Only codes on days that are Remote instruction only. 

  • Attendance/Attendance Management - The In-Person-Only property was added to the Absence table in the legend window. 

  • Aeries Mobile API 

    • Attendance endpoints were modified to support Remote Instruction options in the Aeries Teacher app.
    • Admin users can now emulate the teacher in the Aeries Teacher app.
    • Attendance endpoints now support the upcoming attendance note feature in the Aeries Teacher app. 
  • Aeries API 
    • The Course Requests API V5 now supports the new Preferred Staff ID field.
    • New V5 endpoints were added for modifying the Scheduling Master Schedule (SMS). These endpoints are only compatible with Section Staff schools. Schools not using Section Staff are limited to the V4 endpoints. 
  • SAML Configuration - An option was added to auto detect the Aeries Base URL for the Aeries Identity Provider Configuration. This allows customers with multiple Aeries Portals (e.g., Admin, Teacher, and Student) to use each Aeries Portal to handle SAML requests instead of limiting to a single URL. This enables third-party service providers to direct single sign-on requests to different Aeries URLs depending on the user type.
  • Online Enrollment Import - Internal code has been updated to support better security when importing from Online Enrollment.

Issues Resolved

  • School Options - The message "Elementary Schools Cannot Have Period Attendance Type" wrongly displayed when saving Scheduling Type Secondary and Attendance Type Period, fixed. 
  • Grade Report Cards Report - When printing the 1 mark Trifold report card when Print Tardy was No on Grade Reporting Options, the report header overlapped the Absence title and Comments, fixed. 
  • Student Summons Call Slip Report - Course ID did not accommodate six characters, only four, fixed. 
  • Student Transcripts Report 
    • When using the Group by Department option, Work in Progress records did not include a heading, fixed.
    • One-column Transcript Style
      • Transcript Indicators displayed on the transcript page sometimes did not appear on the printed transcript, fixed.
      • Transcript Indicators were duplicated when a code was used multiple times (e.g., CL = 37 and CL = 38 both used for I = International Baccalaureate), fixed.
      • Course Tags incorrectly printed on the one-page Transcript Style, fixed. 
      • Student Names with descenders (i.e., the bottom of g, j, p, etc.) were occasionally cut off in the Student Name field, fixed.
  • Transcript Definition - Under Record Details, Course Tag options are now hidden, and an information box was added to provide Transcript Indictor Definitions when using the enhanced one-column transcript style. 
  • Classroom Attendance
    • The page did not display correctly for sections with more than one block when the school setting to take attendance per block was enabled, fixed.
    • Students are now sorted and grouped in the same way as on the Teacher Attendance page (by section instead of just by course).
  • School Programs - For Texas users, the page did not allow a school to have the same Program Code more than once per year, fixed. 
  • Attendance History Configuration - For Texas users, the process of updating Attendance History had the potential to not properly honor the School and Student Programs for Remote Asynchronous Present (RA) and Remote Synchronous Present (RS), fixed.
  • Teacher AttendanceAttendance by PhotoClassroom Attendance, and Attendance in the Aeries Teacher app - The Mark All Remaining Students Present was not honoring the Attendance Permission flag (SSE.ATP) in Flexible Scheduling and Section Staff schools, fixed. 
  • Records Transfer - Importing Content Standard Scores resulted in an error, fixed.
  • OneRoster - The Demographics elements for race were not returned correctly, fixed. 
  • Google Classroom - Under certain circumstances the nightly sync process failed for elementary schools without a master schedule, fixed. 
  • Aeries Mobile API
    • Some data issues prevented teachers from taking attendance in a different time zone, fixed. 
    • The Totals label of the Attendance Summary screen in the Aeries EM2 app was renamed. 
  • Financial Transactions
    • The 1 Payments received for qualified tuition and related expenses line included payments based on the charge date rather than the payment date. Therefore, printing the 1098-T report after December 31st, and after payments were made towards pre-January charges, would inflate this number, fixed.
    • When running the 1098-T report from View All Reports for multiple students and a student did not have data to print for either the Payments or Scholarships/Grants lines, the previous student's amounts were used, fixed.
  • CALPADS Extracts - For California Users
    • The CRSE extract was not honoring the SSE.STR setting for No State Reporting when school was Flex Scheduling, fixed.
    • The CRSE extract was not extracting Itinerant Teachers properly, fixed.

California Specific

  • CALPADS Extracts - The SELA extract now includes Adult Ed students. 
  • Language Assessment - The new Adult Ed Date field from LAC (LAC.AES) was added. 
  • SELA Conflict Report - The report now uses the new date field for ADEL students (LAC.AES). 
  • Teacher Attendance - Class Calendar Info was added to display the Instructional Modes for the day for each class. 
  • Attendance - The Attendance Note pop-up now displays class schedule and Class Calendar information if the user has read permissions to SEC. 

Texas Specific

  • Attendance Audit Listing Report
    • California-specific checks such as "Dropout but is active at another school" and the TK ADA flag warnings were removed.
    • The "Reporting home school" verbiage was changed to "Campus of accountability." 
  • Student Attendance Detail and Summary Reports - The reports now populate the new Attendance Reporting Remote (ARR) table for use with PEIMS reporting of new remote data elements E1670 through E1707.
  • Demographics - Prior SSNs or State Alternate IDs can now be stored in the ESD table. Additionally, only the last four digits of the SSN will be displayed to users with Admin permissions to Encrypted Student Data.
  • TREx Export - The PriorID field is now exported when a PriorID exists and is not the same as the current SSN or State Alternate ID.
  • Transcript Definition - The Print Service ID Short Title Instead of Regular Course Title option was added.

  • Courses - The Service ID Description Suffix field was added. The field is used in combination with the new Transcript Definition option to Print Service ID Short Title Instead of Regular Course Title in order to distinguish multiple courses that have the same Service ID (e.g., Fall and Spring semesters of the same course). 

  • Transcript Report - The report now supports the Print Service ID Short Title Instead of Regular Course Title option.  This applies to both the Standard (3-Column) style and the Enhanced (1-Column) style. 

Database Changes

  • Absence Codes (ABS) - The In Person Only (IPO) field was added. 
  • Attendance Reporting Remote (ARR) - The ARR table was added for use with Texas Attendance Accounting. 
  • Content Standard Scores (CST) - The Related Test ID (RT) and Related Part (RP) fields were added to the PrimaryKey constraint. 
  • District GPA Schools and Cohorts (DGS) - The Lock Class Rank (LR) field was added.
  • Language Assessment (LAC) - The Adult English Learner Start Date (AES) field was added. 
  • Letter Log Audit (LEA) and Letter Log (LTL) - The Letter Part (PT) field was added for use with Class Attendance.
  • Letter Table Audit (LTA) - The LTA table as added for use with Class Attendance.
  • Records Transfer Content Standard Scores (RT_CST)
    • The Related Test ID (RT) and Related Part (RP) fields were added to the PrimaryKey constraint. 
    • The Scale Score (SS) field was added. 
  • School Programs (SPR) - The Sequence (SQ) field was added, and the table was redesigned to include Sequence as part of the PrimaryKey.  
  • Student Demographics (STU) - The following fields were added for use with Flex Scheduling: New Classes Low Time (LO1)Classes High Time (HI1)Course Request Low Time (LO2), and Course Request High Time (HI2).
  • Student Scheduling Schedules (SSS) and Student Scheduling Schedules Backup (SSB) - The Preferred Staff (PS) field was added. 
1 Comment

A couple of links on the new website do not work: 
  • AERIES REVISION NOTES > Detailed Revision Notes
  • Online Enrollment > Detailed Revision Notes


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