CALPADS - Current Known Issues ** Last Updated: 2/19/21 **

The following open issues have been identified with the CALPADS Submission process. We are updating this list as items are added and/or resolved. We apologize for the inconvenience and are working as quickly as possible to amend our extraction process. 

  • Please add yourself to the AeriesIdeas item linked below each issue to be personally notified of the status of that item.


None identified at this time


SINF Extract:

In order to provide more flexibility to our customers, we are programming to make further changes to this process:    **Fixed in the 2/19/21 Out-Of-Band Update   

SDEM/SASS Extracts: 

Staff extract was extracting staff with Hire dates up to October 31.   **Fixed in the 2/19/21 Out-Of-Band Update   

Issues Resolved

  • CALPADS Extracts 

    • A new setting was added under Other Options to force Parent/Guardian information (SINF/SIAD) to be extracted exclusively from STU.PG and STU.PED. The option is deselected by default. See CALPADS Extracts - Other Options Tab 

    • The Parent/Guardian Highest Education Level will always be pulled from STU.PED, even when processing Guardian information from the CON table. This will remain in place until CALPADS changes the SINF file layout in preparation for 22-23. 

    • The Staff Demographics (SDEM)/Staff Assignments (SASS) extracts were adjusted to evaluate the staff hire date against Information Day, instead of October 31st as was required before. Also will evaluate the Assignment Start Date against Information Day.


CRSE Extract does not seem to be working properly for Itinerant Teachers    **Fixed in the 2/12/21 update 

We are investigating an issue that  has been discovered stopping the CRSE Extract from including Itinerant Teachers even though the Itinerant field is populated with a Y. Programming is aware of the issue and is currently working on a fix.  We will update this post once a fix is identified.  

Upload Failed  - File length Exceeded:    **Fixed in the 2/12/21 update  

This is generally occurring when the Multi-Teacher Status field is extracting 09 (No Multi-Teacher Status) because that field is only allowed to be 1 character. We will be changing the CRSE/CRSC extracts to ignore any records with the TCH.MTS/MST.MTS field value of 09. 

CRSE Extract not working properly for Itinerant Teachers or Section Staff marked as NO State Reporting   **Fixed in the 1/15 update 

The CRSE Extract is not including Itinerant Teachers even though Itinerant is populated in MST.IT or TCH.IT.  Programming is aware of the issue and is currently working on a fix.  We will update this post once a fix is released.  

The following Aeries Idea has also been created to keep users updated.


SSID Import fails with new CALPADS SpEd Indicator  **Fixed in the 9/17 hot-fix

CALPADS added a new field to the SSID Extract file to hold a Special Education indicator as of 9/15/2020. We are adjusting our import process to handle this new indicator in a similar fashion as the English Language Acquisition Code and Date in the SSID Extract. 

  • AeriesIdeas - Bug: SSID Import fails with new CALPADS SpEd Indicator
  • Workaround: Make a copy of the extract file and open it in a text editor to delete the last 2 characters in the file. For example. the in the file shown below, remove the Y/N at the end of the file AND the carat (^) preceding it. I've highlighted the ones that need to be removed.

  • The edited file should be able to import the indicators, but customers should also review the original extracted file to determine if any of the new students have the SpEd Indicator field at the end of the file flagged as "Y".  Those students will need to be followed-up by the SpEd team.

SENR Extract:

SENR0023 - Invalid Exit Reason and Grade Level Combination:     **Fixed in the 9/17 hot-fix  
SENR upload fails with this fatal error if Exit Code 450 is used with a grade level greater than Preschool.

CALPADS recently added a validation rule for this combination and made it a fatal error. We are working on making changes to the Option to replace other exit codes with 450.

  • AeriesIdeas - Bug: SENR records rejected if Exit Code 450 is used for TK student or higher.
  • Workaround: There are two separate issues:
    • Your internal processes will need to be adjusted so your site staff is only using this code for Infant, Toddler or Preschool students.
    • Be sure to go to the CALPADS Extracts page and navigate to the Other Options section. Be sure to put a check in the box for Do Not change Exit Reasons to E450 if Student is in Grade 6 or lower.

SINF Extract:

The changes to the SINF process were included in the Update that was released 02/12/21. 

Here are several links that should be helpful: 

There are several changes to various areas of Aeries that this change CALPADS is making will require. I have linked AeriesIdeas items to each of them. Customers who add themselves to any of these items will be notified personally as action is taken on them. 

SINF0551  - WARNING  - Missing Guardian 1 First Name:   **Partially fixed in the 2/12/21 update

CALPADS has added validations to prepare for the upcoming changes to the Parent/Guardian information, including separating First and Last Names for the Guardian(s). It is perfectly fine to ignore these warnings for this school year, but districts should attempt to make sure the CON records have First Name and Last Name fields populated.

SINF0010/SINF0011 - Missing Alias First Name/Missing Alias Last Name:     **Fixed in the 9/18 hot-fix 
SINF Upload rejects reccords when only 1 Alias Name field populated

We have identified this as an unintended consequence of the changes released on 9/15/2020 to add Preferred Names to the SINF extract. Development has already started on the fix and we will ship it as soon as it passes QC testing.

SENR Reconciliation Process:

SENR file- Upload Failed    **Fixed in the 9/29 release 

SENR file upload fails for a file created as part of the SENR Reconciliation Process. The process is still using the old SENR file layout, that changed as of 9/15. The process will be changed to use the new layout. (*Item added 9/21/20)

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Yes, we have been tracking this and already have assigned the work to a programmer. I am in the process of updating the Known Issues post. You beat me to it. 

Worked perfectly after removing it. Thanks Jan!!! Btw, love your avatar! Huge Hello Kitty fan! :) 

Judy, how did you know how many characters had to be deleted?  I still cannot get my file up.

I went by what the error in CALPADs said.  I thought it said 34 and that I had 39?  I then knew that I had to delete enough to get to 34 fields which I think was 5 carats.

I only had about 350+ records in my file since submitted more earlier.  I just did a change in the text file to change the number of extra carats at the end to a string with 5 less carats.  Being it was such a small file, I just eyeballed for the interdistrict transfer records and removed the 5 carats on those manually (4 of them) since they would not be picked up with the long string of ^^^^^^^^^^^.

Sorry I know this is probably confusing, but took me just about 3 minutes and I didn't have to load into a spreadsheet and then download again with carat delimits.  

Thanks Judy!  I got my file up, but now when I import the SSID's, I get the "0 records loaded" error.  Did you copy/paste the SSID's in manually, or are you just waiting for the fix?

For that I noticed there is a date at the end from the upload.  I just did a replace command ike 






I had to do this for 20200916 and 20200915 since the SSIDs were from 2 days verifying  If you did it in one day there is probably only one day.

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Thank you for all the help, Judy!

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Hi Jan, I have a question regarding the Alias names in the new SINF file.  Please forgive me if you have answered this already. I'm only asking because I couldn't find the answer.

For the new SINF file, will it extract legal names for alias if the alias fields are left blank?

Also on the Alias Field - will the extract actually be from the Alias field?  Or will it pull the LN FN for the preferred name?

For instance, a student's first name is Leilani & the alias first name has Lei Lei as her nickname.  Legal name is Robert. We'd want her logging in with Leilani, not Lei Lei.


Student Legal First Name will be Robert

Student Alias First Name will be Lei Lei (if Alias Last is not populated, it will take it from STU.LN)

Student Preferred First Name will be Leilani

Reina, the Alias name fields are not tied into the Legal or Preferred names. It's designed just to hold a shortened name the student wants the teacher to use, like Bobby instead of Robert.

Good morning Jan,

I guess my question is does the alias name have to be populated?  If there is no Alias name do we enter legal name in alias?

Hey Jan,

I pulled an SINF file after updating to the 9/18 version and it appears to be pulling the Alias field



Reina, Alias fields are totally optional. If the student has a legal name that is different than what is in the STU name fields (FN, MN, FN, etc). then they should be listed on the Legal Student Info (LSI) table.

Hi Jan,

It looks like the SENR upload pull the Legal Name but not the gender. My SENR file showed the legal name correctly but pulled the gender from the other field above it (what the student identifies as) and not what is listed as the legal gender. Received a SENR0035 error. Manually fixed the file and uploaded again with no errors after that.

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