Information - CALPADS New Discipline File and Codes for the 2019-2020 End of Year (EOY) 3 Data Submission - FIXED 4/23/2020

Update -  An update was released on 4/23/2020 to add this new functionality. Here is a link to the documentation:    https://support.aeries.com/support/solutions/articles/14000112774-eoy-3-discipline-files-sinc-sirs-soff


Update Flash #159 Information:


The Discipline (SDIS) file will be replaced with three new files for the 2019-2020 End of Year (EOY) 3 Data Submission.  CALPADS states that they will be posting the new file layouts and codes in August and Aeries will be updated to support the new files.


Below are the 3 new Discipline files:

  • Student Incident (SINC) File, in which LEAs report all incidents: (1) resulting in the use of physical restraint, mechanical restraint, or seclusion; and (2) in which a statutory offense is committed. 

 Note:  The Behavioral Emergency (BER) page in Aeries can be used to store this information.  Restraint and Seclusion data has been collected for the Civil Rights Data Collection.  The Assertive Discipline (ADS/DSP) tables will continue to be used for the new discipline files.


There are several new Student Incident Result codes.  Here is a chart of all the codes and a comment:



--Codes 501, 502, 600 already exist in the  Behavioral Emergency (BER) page code drop down and can be used now.  

--The 400, 700 and 800 codes can be added to the Update Code Table page for the DSP.DS field and and will be able to be translated in the CALPADS Code Translation page before the EOY submission window.


  • Student Incident Result (SIRS) File, in which LEAs report all results for each incident. Each incident should have at least one corresponding SIRS record for each student who were restrained or secluded, or who committed an offense:
  • Student Offense (SOFF) File, in which LEAs report the statutory student offense (Student Offense code) that was committed for any incidents in which a statutory offense was committed. LEAs are required to report all statutory offenses, regardless of the result type (e.g., regardless of whether the student was suspended or expelled). No changes have been made to the Student Offense code set. 



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If we have a restraint not associated with an offense (meaning no ADS record, only a BER record), will that still be pulled properly in the SINC and SIRS or is there something additional we need to do?

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