Information - CALPADS New Discipline File and Codes for the 2019-2020 End of Year (EOY) 3 Data Submission

Update Flash #159 Information:


The Discipline (SDIS) file will be replaced with three new files for the 2019-2020 End of Year (EOY) 3 Data Submission.  CALPADS states that they will be posting the new file layouts and codes in August and Aeries will be updated to support the new files.


Below are the 3 new Discipline files:

  • Student Incident (SINC) File, in which LEAs report all incidents: (1) resulting in the use of physical restraint, mechanical restraint, or seclusion; and (2) in which a statutory offense is committed. 

 Note:  The Behavioral Emergency (BER) page in Aeries can be used to store this information.  Restraint and Seclusion data has been collected for the Civil Rights Data Collection.  The Assertive Discipline (ADS/DSP) tables will continue to be used for the new discipline files.


There are several new Student Incident Result codes.  Here is a chart of all the codes and a comment:



--Codes 501, 502, 600 already exist in the  Behavioral Emergency (BER) page code drop down and can be used now.  

--The 400, 700 and 800 codes can be added to the Update Code Table page for the DSP.DS field and and will be able to be translated in the CALPADS Code Translation page before the EOY submission window.


  • Student Incident Result (SIRS) File, in which LEAs report all results for each incident. Each incident should have at least one corresponding SIRS record for each student who were restrained or secluded, or who committed an offense:
  • Student Offense (SOFF) File, in which LEAs report the statutory student offense (Student Offense code) that was committed for any incidents in which a statutory offense was committed. LEAs are required to report all statutory offenses, regardless of the result type (e.g., regardless of whether the student was suspended or expelled). No changes have been made to the Student Offense code set. 



pdf

Do you know if the data will be stored in ADS and DSP or will it be someplace new?

Hi Shelly,

We will continue to use the ADS and DSP tables for the 2019-2020 Discipline reporting.

Will you be adding the codes or do we need to add them ourselves?

Hi Carol,

We will be adding the new codes once CALPADS posts the new Code Set on the CDE website.

Hello Kathy,

I'm notifying our admin of these new changes but before I do I'd like to know the following:

Are you adding the codes in the translations only section or also into DSP?   


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I was just about to ask the same thing! 

Hi Kathy,

Will we need to add restraints and seclusion data to the ADS/DSP and BER tables or will restraints and seclusion data be added to the ADS/DSP tables? 

HI Kathy, any updates on when the new codes will be added to AERIES? .

Good afternoon,


I have administrators asking me about this as well. Any sort of ETA I can give them at this point?

I am also curious about Susan Loper's question if there is an answer to that one yet. 

Please let me know,


Thank you,

Sean Riley

Restraints and Seclusion are existing codes in the Behavioral Emergency (BER) table now for Civil Rights reporting.  The codes do not need to be added to the ADS/DSP table.  The Behavioral Emergency (BER) table can be used to enter a Restraint or Seclusion record.

The new Student Incident Result (SIRS) file  and the Student Incident (SINC) file will extract from BER and/or ADS/DSP.




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I added the information below to the original post:.




--Codes 501, 502, 600 already exist in the  Behavioral Emergency (BER) page code drop down and can be used now.  

--The 400, 700 and 800 codes can be added to the Update Code Table page for the DSP.DS field and will be able to be translated in the CALPADS Code Translation page before the EOY submission window.


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I was told by Aeries 501, 502, and 600 would also be available in DSP.DS.  Therefore I've instructed our staff to document restraint and seclusion in DSP.DS.  Will translation also be available for these in the DSP.DS?

Sorry for the confusion as we are deciphering the new discipline files.   Because the CRDC - Civil Rights Data Collection is only looking at the Behavioral Emergency (BER) table, we recommend storing the new 501, 502, and 600 data only in that table and not in the DSP table for consistency.  

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